Project Manager - PowerPoint & Team Assistant

SUMMARY:
Are you highly proficient in advanced PowerPoint and Excel and have experience supporting a management team with major projects, presentations, budget planning and events management?
 
We require an energetic confident individual who is self-driven in managing all tasks required to join our International Client at their Head Office in Rondebosch.  Duties include supporting a management team and multitasking for high profile company events.  Essential to be able to cover all advanced functions in PowerPoint to support management with the best level of presentations.
 
This is a vital role to ensure the entire team and management are well organised and prepared for all projects and events.

POSITION INFO:
REQUIREMENTS

• Tertiary Qualification in Business Administration and/or a PA Diploma preferred
• A minimum of 5 years proven work experience as an Assistant supporting several Managers and Directors
• Excellent verbal and written communication skills in English
• ESSENTIAL to have Advanced computer literacy (MS Office, Excel, PowerPoint)
• Proven track record of managing high profile company events, executing & managing all logistics around Global/Local visitors/groups
• Able to multi-task, prioritize work and meet tight deadlines
• Attention to detail, self-motivated with a high level of integrity
• Excellent interpersonal, communication, presentation, negotiation and reporting skills
• Proven budget management skills an advantage
• Able to work under pressure and keep a high level of confidentiality

• Manage all general administration work for a team of Managers
• Produce documents, briefing papers, advanced excel reports and advanced PowerPoint presentations
• Full management diaries, organising meetings and events
• Manage travel arrangements and expenses
• Managing correspondence ensuring all items are dealt with
• Maintain office systems, including data management, filing, DocuSign & approvals.
• Maintain contact lists
• Manage functional team budget and maintain functional org charts.
• Raise POs and keep track of travel and expense reports
• Assist in researching and following up with action on matters – chasing responses, triggering follow-up action etc.
• Organise meetings/conferences and ensure that Managers are confirmed – manage agendas, premeeting briefings, meeting papers and taking minutes.
• Provide extensive event management support from start to finish ie: venue research, event & concept planning, budget management, handling logistics, branding & comms, programme delivery and event debriefing sessions.