Project Administrator - Boksburg

SUMMARY:
The Project Administrator is responsible for supporting the coordination and execution of technical and production-related projects within the Operations team. This role plays a critical part in ensuring project documentation, procurement, interdepartmental collaboration, and client communications are effectively managed to meet project timelines, budgets, and quality standards.
The position requires a proactive, detail-oriented individual capable of managing multiple workflows, maintaining accurate documentation, and providing consistent support throughout the project lifecycle.

POSITION INFO:

Key Responsibilities

• Create and manage project records in ERP and project management systems.
• Generate and track project documentation, including Bills of Materials (BOMs), Job Instructions, Assembly Instructions, and Order Confirmations.
• Process picking slips and purchase orders; follow up on component deliveries and supplier timelines.
• Track and report on production milestones, engineering deliverables, and special project requirements.
• Maintain accurate and up-to-date project data, ensuring alignment with production schedules.
• Provide weekly client updates and communicate any delays or risks.
• Ensure all project documentation is properly filed, ISO-compliant, and audit-ready.
• Schedule and minute project-related meetings, including internal reviews, client kick-offs, and inspections.
• Coordinate with logistics, expediting, and document control teams for seamless handovers from production to dispatch.
• Assist the Operations Team in resolving project scheduling conflicts and internal bottlenecks.

Requirements

• 2–3 years' experience in project administration, production coordination, or operations support.
• Relevant diploma or certificate in Administration, Project Management, Operations Management, or a related field (advantageous).
• Proficiency in ERP systems, Microsoft Excel, Word, and Outlook.
• Strong knowledge of project lifecycle processes and production support functions.
• Familiarity with ISO 9001 document control procedures (beneficial).

Key Attributes

• Strong attention to detail and exceptional organizational skills.
• Ability to manage competing priorities and tight deadlines.
• Confident communicator with excellent written and verbal communication skills.
• Self-starter with the ability to work independently and within a collaborative team.
• Calm under pressure, with a solution-oriented mindset.

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