Project Administrator

Our client a Leading Tech firm is seeking a Project Administrator to join their team in Somerset West. They offer stability, growth, attractive salary, Benefits, exposure and an excellent working environment. Note this role will be office based.

Forming part of the Project Management Office (PMO), to provide project and PMO support as well as general administration support to the Operations group.

Responsibilities/Tasks:

• Update and distribution of project status reports for external distribution.
• Maintaining the company plan.
• Maintaining the company resource schedule.
• Facilitate meetings with various stakeholders in order to update project status reports, company resource schedule, release news and the company plan.
• Manage JIRA open items. Review open tickets, report weekly, ensure tickets are assigned correctly.
• Manage the Software Release Authorization flow per software release.
• Completing software release documentation.
• Ensure all steps on the software release checklist, are completed pre software release.
• Maintain and manage the Change Request documentation flow in the clients document management tool M Files.
• Manage the company project management templates, create new and update existing.
• Communicate operational leave schedule on a weekly basis.
• Administer the timesheet system, including weekly and monthly reporting:
  • Administer timesheet system for all staff
  • Capture and verify time on a weekly basis
  • Capture overtime on request (weekly/monthly) basis
  • Issue weekly time tracking report
  • Capture and track external (contractor’s time)
  • Verify leave captured before billing at month end.

Minimum Requirements

• Matric
• Experience working as a project adminstrator in a software project environment
• Experience working as part of a team that is involved in software releases.
• Proven solid knowledge and experience with MS Excel
• Working knowledge of the Jira task management system

Would be an advantage

• Experience working across disciplines involved in a SDLC
• Experience working with PMO finance activities like project timesheets, billing, financial tracking and reporting
• Experience with M Files document management system

Personal Profile

• Organised and structured
• Good attention to detail
• Good communication skills – listening, verbal and written
• Motivated to make a difference in the area they work
• Be able to handle sudden changes in focus.
• Team and people orientated
• Open and approachable, but firm