Project Administrator

Recruiter:

HR Genie

Job Ref:

PDG20004449

Date posted:

Tuesday, April 12, 2022

Location:

Somerset West, South Africa

Salary:

Market related

SUMMARY:
Project Administrator

JOB DESCRIPTION:

Our client a Leading Tech firm is seeking a Project Administrator to join their team in Somerset West. They offer stability, growth, attractive salary, Benefits, exposure and an excellent working environment. Note this role will be office based.

Forming part of the Project Management Office (PMO), to provide project and PMO support as well as general administration support to the Operations group.

Responsibilities/Tasks:

Update and distribution of project status reports for external distribution.
Maintaining the company plan.
Maintaining the company resource schedule.
Facilitate meetings with various stakeholders in order to update project status reports, company resource schedule, release news and the company plan.
Manage JIRA open items. Review open tickets, report weekly, ensure tickets are assigned correctly.
Manage the Software Release Authorization flow per software release.
Completing software release documentation.
Ensure all steps on the software release checklist, are completed pre software release.
Maintain and manage the Change Request documentation flow in the clients document management tool M Files.
Manage the company project management templates, create new and update existing.
Communicate operational leave schedule on a weekly basis.
Administer the timesheet system, including weekly and monthly reporting:
- Administer timesheet system for all staff
- Capture and verify time on a weekly basis
- Capture overtime on request (weekly/monthly) basis
- Issue weekly time tracking report
- Capture and track external (contractor’s time)
- Verify leave captured before billing at month end.

Minimum Requirements

Matric
Experience working as a project adminstrator in a software project environment
Experience working as part of a team that is involved in software releases.
Proven solid knowledge and experience with MS Excel
Working knowledge of the Jira task management system

Would be an advantage

Experience working across disciplines involved in a SDLC
Experience working with PMO finance activities like project timesheets, billing, financial tracking and reporting
Experience with M Files document management system

Personal Profile

Organised and structured
Good attention to detail
Good communication skills – listening, verbal and written
Motivated to make a difference in the area they work
Be able to handle sudden changes in focus.
Team and people orientated
Open and approachable, but firm

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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