SUMMARY:
The role exists to provide energetic and highly organised coordination for the Executive team''s administrative and operational requirements.
POSITION INFO:
Programme Administrator
Coordinate and support administrative and operational needs for an Executive team to ensure high-quality client outputs.
City of Cape Town (Hybrid), Full-time
About Our Client
The company partners with leading companies, governments, and industrial clusters to build dignity and opportunity through sustainable, production-led economies. They focus on making Africa a globally competitive manufacturing hub through value chain transformation, smart industrial policies, and innovative sector development programmes. Their work spans research, policy development, strategy execution, manufacturing performance improvement, and sustainability.
The Role: Programme Administrator
The role exists to provide energetic and highly organised coordination for the Executive team''s administrative and operational requirements. It contributes to the business by ensuring the team can focus on strategic delivery while maintaining quality standards for client outputs. The main focus areas include executive reporting, document and knowledge management, financial administration, and tender support.
Key Responsibilities
- Apply a minimum of 3 years of business administration experience to support team operations.
- Prepare, quality-check, and circulate reports, presentations, agendas, and minutes for high-impact engagements.
- Oversee the organisation, filing, and version control of documentation across SharePoint and Zoho platforms.
- Maintain and update contact lists and database systems to ensure accurate stakeholder information.
- Support team operations through scheduling internal meetings and managing ad hoc travel arrangements.
- Assist in managing team reporting requirements related to finance, resource allocation, and project tracking.
- Format and polish documents for internal and client use to ensure alignment with professional branding.
- Coordinate tender submissions, compliance documents, and maintain records of CVs and project histories.
About You
- Minimum 3 years of business administration experience.
- Relevant National Diploma or equivalent qualification.
- Demonstratable working knowledge of MS Office Suite (especially Outlook and Excel) and platforms like MS Teams or Zoom.
- Strong attention to detail and high levels of organisation.
- Good verbal and written communication skills with the ability to work in a fast-paced environment.
- Socially adaptable with the ability to engage people from different socioeconomic backgrounds.
- Team player with good time management skills and the ability to prioritise tasks to meet deadlines.
- Intellectual curiosity and a desire to learn.
- Experience working on Zoho projects and Zoho CRM (nice-to-have).
