Procurement Officer

Recruiter:

Mirror Images

Job Ref:

JHB002060/SB

Date posted:

Friday, April 1, 2022

Location:

Johannesburg, South Africa

Salary:

20 000 Monthly

SUMMARY:
A dynamic Office Automation Company in Sandton is looking for an experienced Procurement Officer to manage the company’s supply of products and services.
The Procurement Officer responsibilities will include strategizing to find cost-effective deals and suppliers. The Procurement Officer’s duty will be to discover the best ways to minimize procurement expenses, so that the company can invest in growth and people.

JOB DESCRIPTION:

Hardware/Machine Buying

Ensure that all requested stock is ordered and delivered timeously once signed off by the Managing Director or National Sales Manager.
Ensure that the best possible price and payment terms are negotiated with the various suppliers.
Ensure that all costings and invoice values on BPO are 100% accurate and correctly allocated to the correct centres and account codes.
Register care packs to the relevant equipment as per the machine request forms when ordering stock.
Capture and submit Care Pack information to HP on a monthly basis.
Liaise with suppliers to ensure that deliveries are expedited in an efficient manner and within the required time frame specified.
If and when required liaise with the relevant Sales Managers and Sales people in updating them on delivery dates and times.
Maintain a positive and professional relationship with all suppliers and staff.
Upload supplies and hardware on HP portal on a monthly basis.
Keep abreast of specials, and notify the sales teams of any specials being run by any suppliers.

Consumables – Generic and Original

Purchasing of all products requested by the various sales teams and service department as and when required.
Create PO’s when requested, and check that the purchase requisitions are correct.
Ensure that all relevant procedures are followed correctly with executing this function and that all relevant paperwork is completed accurately and efficiently. This includes invoices, GRN’s, and any support documents required.
Pay attention to detail in ensuring that the best possible result is achieved.
Ensure that the best possible price and payment terms are negotiated with the various suppliers.
Upload relevant supplies on HP portal on a monthly basis.

Miscellaneous Buying

Purchasing of any other items as and when required in the daily operations of the business must be done within the parameters and required specifications.
Ensure the correct authorizing documents are included before the required items are purchased.
Ensure that the best possible price and payment terms are negotiated with the various suppliers.
Responsible for booking of accommodation, flight tickets and vehicles for all Johannesburg staff and other staff as and when required staff.
Assist members of management when required in procuring of non-standard items which are not part of the day to day running of the business.

Replenishment of the Bar

Ensure, conjunction with the tea lady and Chris, that there is adequate refreshments and snacks in the bar on a daily basis and where there are shortages, they are replenished timeously.
Ensure that stock levels are relative to the amount of stock that is used, i.e.: don’t pack too many slow-moving beverages in the bar fridge and under stock on beverages that are popular.
Work pro-actively to ensure we have stock and the best pricing of alcohol at all times.

Inventory Control and Administration

Accountability for maintaining stock levels at acceptable standards for the balance sheet.
Ensure that all invoices, proof of deliveries and any other support documents are submitted to creditors on a daily basis.
Arrange returns to suppliers and ensure that the relevant paperwork is given to staff to ensure that stock is packed for collection. O.D. must be obtained and all communication and supporting documents must be submitted to accounts dept. timeously.
Ensure that equipment stock lists are always up to date for the Sales Executives and work with the respective warehouse managers to ensure the accuracy of device descriptions, serial numbers and values.

Product Specialist Role

Keep up to date on newer models on all the product ranges that the company sells and communicate time frames of product launches to all Sales Managers and teams.
Keep up to date with any new functionality on the new device models.
Provide the sales teams with regular training – Device models, new releases and new functionality.
Source new suppliers to accommodate requests that are outside of our normal product offering.
Keep in contact with the relevant Warehouse Managers at each branch with regards to any warehousing requirements on a daily and weekly basis.

Management of Investec Supplier Facility

Familiarize yourself with how the facility works and any changes/additions.
Utilize the funding available in the Investec Supplier Facility to:
- Extend terms on existing suppliers.
- Execute COD payments with a view to reduce costs on orders placed.
- Maintain a positive relationship with our Investec Representative.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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