Procurement Officer

SUMMARY:
We have a 3 year fixed term contract (renewable) position available for a Procurement Officer who has corporate procurement experience.

POSITION INFO:
Minimum Requirements:

1. Grade 12
2. Supply Chain, Logistics or related degree
3. More than 3 years corporate procurement experience

• Manage contract database and ensure timely renewals.
• Oversee tender and contract award processes.
• Maintain accurate contract documentation and records.
• Assist in contract development, modification, and extension.
• Track, analyze, and measure supplier performance.
• Ensure contract compliance and adherence to organizational procedures.
• Coordinate contract portfolio in the absence of the Contract Manager.
• Collaborate with contract managers to implement duties and capture data.
• Negotiate and manage group purchasing contracts to optimize value for money.
• Maximize return on investment for procurement activities.
• Identify opportunities for new group purchasing contracts through stakeholder engagement and market research.
• Develop procurement strategies aligned with organizational goals.
• Liaise with stakeholders at member institutions to gather information and identify needs.
• Engage with suppliers to ensure high-quality service delivery.
• Facilitate forums for interaction between different disciplines in the procurement cycle.
• Market the company’s services to potential clients.
• Assist the company’s management team in developing strategic and operational plans.
• Manage new and existing contracts to ensure adherence to cost, service, and quality standards.
• Monitor supplier performance and identify opportunities for improvement.
• Expedite handling and answering of inquiries from users and suppliers.
• Ensure timely deliveries and adherence to preferential procurement and savings initiatives.
• Research and evaluate potential suppliers and contracts.
• Compile tender documents and detailed evaluation reports.
• Optimize procurement processes to reduce total cost of ownership.
• Identify and implement cost-saving strategies, such as bulk buying and pooling of efforts.
• Build strong relationships with clients at member institutions and suppliers.
• Ensure the effective operation of the e-tender and catalogue system.
• Identify and implement cost-saving opportunities for the organization and member institutions.
• Track and report savings to the Contract Manager and Financial Manager.
• Administer the contract management portfolio.
• Assist the Contract Manager in managing regional activities and committees.
• Assume responsibilities of the Contract Manager in their absence.
• Manage procurement activities throughout the supply chain.
• Ensure fair, equitable, transparent, and cost-effective procurement practices.
• Manage a support staff member.
• Assume additional responsibilities in the absence of other team members.