Procurement Compliance Manager

SUMMARY:
MUST HAVE PROPERTY EXPERIENCE

The Procurement Compliance Manager is responsible for the governance, administration, monitoring, and continuous improvement of procurement and compliance activities across the Property Management portfolio.The role provides leadership and oversight of supplier onboarding, supplier compliance, contract administration, supplier performance management, ESG compliance monitoring, helpdesk governance, and operational controls. The incumbent ensures that all procurement and supplier management activities are conducted in accordance with company policies, legislative requirements, contractual obligations, and established governance frameworks while supporting operational excellence and service delivery.

POSITION INFO:
QUALIFICATIONS AND EXPERIENCE

Qualification

- Matric (essential)
- Diploma in Procurement, Supply Chain Management, Business Management, or a related field


Experience
Advantageous
- Knowledge of CIPC and corporate compliance requirements.
- Experience with supplier due diligence and compliance management.
- Understanding of governance, regulatory compliance, and risk management.
- Experience in a Facilities Management or Property Management environment.
- Multilingual proficiency advantageous

KPI

Procurement Governance
Manage and maintain procurement governance processes and controls.
- Ensure compliance with procurement policies, procedures, authority levels, andapproval frameworks.
- Oversee supplier onboarding, due diligence, accreditation, and approvalprocesses.
- Support sourcing, tender, quotation, and vendor evaluation processes.
- Maintain procurement records, audit trails, and supporting documentation.
- Promote fair, transparent, and compliant procurement practices.
- Identify procurement risks and recommend mitigation measures.
- Drive continuous improvement in procurement processes and controls

Supplier Compliance Management


- Maintain and manage the approved supplier database.
- Ensure supplier information and compliance records remain accurate, complete, and current.
- Monitor the validity and renewal of supplier compliance documentation.
- Conduct supplier compliance reviews and assessments.
- Ensure suppliers comply with company, contractual, legislative, and regulatory requirements.
- Maintain supplier compliance registers and reporting tools.
- Investigate, monitor, and escalate supplier non-compliance matters.

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION


- Demonstrates integrity, professionalism, accountability, and sound judgement in all interactions and decision-making.
- Builds and maintains effective working relationships with internal stakeholders, suppliers, contractors, and clients.
- Communicates clearly, confidently, and professionally across all levels of the organisation.
- Strong analytical and problem-solving skills, with the ability to interpret information, identify trends, assess risks, and support informed decision-making.
- Highly organised, methodical, and process-driven, with strong planning, prioritisation, and time management abilities.
- Exceptional attention to detail, ensuring accuracy, quality, consistency, and compliance in all areas of responsibility.
- Ability to manage multiple priorities, meet deadlines, and deliver results in a fastpaced environment.
- Resilient, adaptable, and solution-focused when responding to operational challenges and changing business requirements.
- Demonstrates leadership through professionalism, accountability, ownership, and leading by example.
- Strong stakeholder management, influencing, and relationship-building capabilities.
- Sound understanding of governance, compliance, risk management, and internal control principles.
- High level of computer literacy and proficiency in Microsoft Office, business systems, databases, and reporting tools.  
- Proactive and self-motivated, with a commitment to continuous improvement, operational excellence, and service delivery.
- Strong teamwork and collaboration skills, with the ability to work effectively across multiple department and function