Procurement & Sales Support Coordinator

SUMMARY:
Job Description:
A well-established company within the branded apparel and merchandise space is seeking a highly organised and proactive Procurement & Sales Support Coordinator to join their team in Cape Town. This is a hands-on coordination role that bridges procurement, production, sales support, and administration — ensuring that products move efficiently from sourcing through to final client delivery.

POSITION INFO:
The Opportunity
This role is ideal for someone who thrives in a fast-paced environment where accuracy, follow-through, and strong coordination skills are essential. You will work closely with procurement and key accounts, supporting sourcing, costing, production tracking, invoicing, and delivery management.
If you enjoy managing detail, working with suppliers, building quotations, and ensuring nothing falls through the cracks — this role offers strong exposure across the full supply chain and sales process.
 
What You Will Be Responsible For
End-to-End Order Coordination

• Supporting product sourcing and cost gathering.
• Building detailed costings for client quotations.
• Compiling internal briefs outlining supplier details, units, branding specifications, and pricing.
• Coordinating artwork/CAD requests with the design team.
• Tracking production timelines from order placement to receipting.
• Managing rejects, reworks, and quality-related issues.
• Overseeing invoicing, delivery arrangements, and proof of delivery capture.

• Assisting with sample development including tech packs, fit samples, and swatches.
• Liaising with suppliers on timelines and approvals.
• Monitoring production progress and resolving queries.
• Ensuring compliance with internal procurement processes.
• Supporting fabric, garment, and trim quality checks.

• Maintaining accurate documentation for orders, approvals, and samples.
• Ensuring timeous responses to internal and external stakeholders.
• Contributing to improved workflow efficiency and cost control initiatives.

• Matric (essential).
• 1–3 years’ experience in procurement, supply chain, production coordination, or sales administration.
• Exposure to apparel, textiles, or branded merchandise advantageous.
• Strong Excel capability (non-negotiable).
• Comfortable working with costing structures and multiple suppliers.
• ERP system exposure beneficial.
• Understanding of garment construction and materials advantageous.

• Highly organised with strong multitasking ability.
• Detail-driven and accurate.
• Strong communication and coordination skills.
• Deadline-focused and able to work under pressure.
• Proactive, solutions-oriented mindset.
• Strong team player with a professional approach.

• Accurate and efficient quotation turnaround times.
• Smooth production tracking with minimal errors.
• Effective supplier follow-up and issue resolution.
• Well-maintained documentation and order records.
• Positive feedback from management, suppliers, and clients.