Procurement & Admin Manager - Silverton, Pretoria

About Our Client

Our client is a specialist shopfitting and bespoke joinery manufacturing company based in Silverton, Pretoria. They deliver premium, custom-manufactured timber furniture, commercial fit-outs, and architectural joinery, with a focus on craftsmanship, precision, and reliable project delivery.

The Role: Procurement & Admin Manager

The Procurement & Admin Manager serves as the central operational link between estimating, workshop production, site installation, and general administration. The role is responsible for sourcing raw materials, hardware, boards, and timber at competitive rates, managing supplier timelines, issuing purchase orders, and overseeing workshop and office administrative functions. The position focuses on reviewing project specifications, managing stock and supplier relationships, and handling core factory and office administration.

Key Responsibilities

• Apply 3–5+ years of procurement, buyer, or administrative experience to source timber, engineered boards, laminates, specialized hardware, glass, metal components, adhesives, and finishing products.

• Review project cutting lists, drawings, and Bills of Quantities (BOQ) to determine material and hardware requirements.

• Negotiate pricing, trade discounts, credit terms, and delivery schedules with suppliers to protect project profit margins.

• Coordinate material deliveries directly to the factory or installation sites and manage supplier performance, discrepancies, and returns.

• Maintain records of incoming materials, factory consumable stock, and perform regular audits to minimize wastage.

• Generate, process, and track Purchase Orders against approved project budgets, matching delivery notes with invoices for bookkeeping sign-off.

• Maintain digital and physical project filing systems, assist with project documentation and compliance paperwork, and handle general office operations.

About You

• 3–5+ years of experience in a procurement, buyer, or administrative role within shopfitting, joinery, furniture manufacturing, or the construction/fit-out sector (must-have).

• Matric (Grade 12) qualification (must-have).

• Practical familiarity with timber types, board products, edging, shopfitting hardware, architectural finishes, bills of quantities, cutting lists, and production lead times (must-have).

• Proficiency in MS Office, especially Excel for spreadsheets, cost tracking, and order sheets (must-have).

• Fluency in English (must-have).

• Valid South African Driver''s Licence and reliable transport (must-have).

• Residence within a manageable commuting distance of Silverton, Pretoria (must-have).

• Diligent cost consciousness, organization, detail orientation, proactive problem-solving, and firm yet professional communication (must-have).

• Relevant diploma or certificate in Purchasing, Supply Chain, Logistics, or Business Administration (nice-to-have).

• Experience with accounting or ERP software such as Xero, Sage, or workshop management software (nice-to-have).

• Afrikaans proficiency (nice-to-have).