Portfolio Assistant Accountant (Cape Town)

SUMMARY:
Assist in maintaining accurate General Ledgers and complete related accounting functions.

POSITION INFO:

KPA/KPI

Accruals and Journals

• Review the General Ledgers.
• Identify and process SLA accruals on integrated property and financial management system.
• Identify and prepare recurring and reallocation journals for approval by Regional Accountant.
• Process recurring and reallocation journals on integrated property and financial management system.
• Identify and process Municipal Expense Accruals on integrated property and financial management system.
• Identify and process monthly Municipal Recovery Accruals integrated property and financial management system.
• Identify and process monthly Recovery/Income accruals on integrated property and financial management system.
• Review accruals and identify discrepancies to Property Management
• Maintain compliance and ensure all supporting documentation are retained for audit purposes.
• Review Income Statements.

Municipal Accounts

• Obtain all municipal invoices from municipality.
• Forward utility accounts (ie. Electricity, Water, Sewer) to the Utilities Management Company for approval.
• Code approved invoices by Utilities Management Company and forward invoices to Property Manager for final approval.
• Code all Rates invoices and forward to Property Manager for approval
• Ensure all municipal invoices are forwarded to Creditors Administrator for payment before due dates.

Portfolio Service Expense Accounts (SLA’s)

• Manage Service Contract Schedules from Property Services Managers.
• Collate and authorise Service contract invoices for payment.
• Identify query invoices and forward it to Property Services Managers.
• Follow up on all queries with Property Services weekly.

Balance Sheet Recons

• Prepare monthly Balance Sheet reconciliations and clear outstanding items.

VAT Returns

• Prepare and submit monthly VAT Returns for client portfolios via e-filing by the 25th of each month.
• Reconcile VAT Clearing account.
• Follow up on outstanding refunds.

Stonewood

• Prepare monthly Management Fees and Recoveries invoices for Stonewood.

IT, Access Control, Archiving

• Assist Regional Accountant with IT related matters, Access Control and Archiving.

General

• Accounting and administrative assistance as and when required.
• Any job related and /or ad hoc duties as assigned.

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

Business

• Excellent communication and interpersonal skills on all levels
• Innovative thinking and ability to follow process
• Dynamic and enthusiastic
• Ability to work as part of a team
• The ability to interact professionally with tenants and landlord
• Competent time management skills
• Be deadline driven

Human Capital

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment
• Organization and planning skills.
• Demonstrate strong moral values, empathy, passion, career aspirations, and positive living

QUALIFICATIONS AND EXPERIENCE

Qualifications

• Grade 12 (Matric)
• B.Com degree or studying towards similar qualification

Experience

• Minimum of 3 - 5 years relevant experience as an Assistant Accountant.
• Audit experience will be an added advantage
• To perform this job successfully, an individual should have extensive knowledge
• Of Computer Skills: Microsoft Word; Excel; accounting software; and MS Office

Skills

• Complete self-motivation and self-starting capabilities.
• Exceptional business and people skills.
• Strong team abilities.
• Total reliability.
• Time management.
• The highest level of client and business confidentiality at all times.
• Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained.
• Ability to assist with client reporting.
• Results focused.