Plant and Facilities Administrator

SUMMARY:
Our client in the Vehicle Manufacturing sector, is seeking a Plant and Facilities Administrator to join their team based in Coega, Eastern Cape. 

Salary: R15 000 CTC per month.

POSITION INFO:
Requirements: 

• Tertiary Qualification in relevant field preferred.
• MS Office Suite.
• Excellent verbal and written communication skills.   
• Minimum 1 years’ experience in a similar position.
• Drivers licence and valid PDP essential.

• Policy Enforcement: Uphold and enforce adherence to all company rules and regulations as outlined in the disciplinary policy.
• Health and Safety: Champion a culture of safety by ensuring all personnel comply with health and safety practices and procedures communicated during induction and ongoing training. 

• Staff Transport: Coordinate and manage all staff commuting services, including overtime vehicles, shuttle buses, and other transport arrangements.
• Grounds and Cleaning: Oversee the upkeep of the factory grounds, including landscaping, surrounding area maintenance, and the management of all cleaning services to ensure a clean and presentable environment.
• Building Maintenance: Ensure all office building facilities and infrastructure are in good working order through proactive maintenance and timely repairs.
• Access Control: Manage the facility's access control system, including the issuance and tracking of access cards in coordination with the CDC (or relevant security department). 

• Vehicle Management: Supervise the management of the company vehicle fleet, ensuring availability, proper maintenance, and adherence to usage policies.

• Equipment and Consumables: Manage the inventory and distribution of office equipment and consumables.
• Office Warehouse: Oversee the office warehouse, ensuring accurate stock levels, proper storage, and efficient distribution of office supplies to all departments. 
• Sundries Management: Procure, collect, store, record, and distribute all factory sundries items as needed.
• Meeting Coordination: Ensure meeting rooms are equipped, prepared, and take meeting minutes. 

• Files and Archives: Maintain a systematic and secure filing and archiving system for all factory documents.
• Confidentiality: Uphold strict confidentiality in handling all sensitive company and employee information. 

• Cross-Departmental Support: Provide timely and effective administrative and office services to assist all other departments as required.
• Event Coordination: Plan, organize, and facilitate internal factory events and team-building activities.
• Budget Preparation: Prepare the annual budget for departmental provisions, including staff gifts, office stationery, and refreshments.
• Ad Hoc Duties: Perform any other ad-hoc duties as assigned by management promptly and efficiently.