SUMMARY:
-
POSITION INFO:
Job Description:
The Plant Admin. Assistant plays a key role in supporting plant management and operational departments by coordinating administrative functions. This role acts as a link between production, quality, HR, finance, EHS and Plant Manager within a fast-paced automotive environment.
Education and Experience:
- Grade 12 / Matric
- Diploma or Certificate in Administration, Office Management, or related field advantageous
- 2–3 years’ administrative experience in a manufacturing or automotive environment preferred.
Responsibilities:
- Provide administrative support to Plant Manager.
- Provide administrative support to Regional Ops Director.
- Daily supervision of the Company Driver.
- Prepare, review and distribute plant reports, presentations and correspondence.
- Order general office supplies (stationery) and manage salaried staff (PPE) when required.
- Monitor deadlines, follow up on action items and ensure completion of management requests.
- Support departments with internal and external audits (ISO/IATF/Customer/SHE audits.
- Attend weekly Plant Management meetings.
- Data preparation for weekly and monthly plant review by Senior Management (PowerQMS).
- Plant hospitality – Client visits, Senior management visits (Europe, China), Auditors.
- Assist with company events, meetings and employee engagement activities.
- Provide administrative support for projects, initiatives, and campaigns.
- Take full responsibility for the company credit cards.
- Expenditure & reimbursement of both the Procurement Card and Travel Card.
- Travel coordination: both local and international travel arrangements: visa requirements, flights, accommodation, transport.
- Vehicle bookings on the local Europcar portal.
- Liaise with internal departments and external service providers where needed.
- Compiling and distribution of the plant quarterly newsletter.
- Communicate notices, updates and management messages professionally.
- Liaise with Senior Management from Europe & China.
- Administrator of the Plant Access Control system (Vehicle and Visitor Access
- Other Ad Hoc requests of the Plant Manager
- Handle sensitive operational, financial and employee-related information with discretion.
- Ensure compliance with company policies, plant rules and ethical standards.
Competencies:
- Strong computer literacy (MS Office Suite and Teams)
- Excellent organisational and communication skills
- Ability to work under pressure and meet deadlines
- High attention to detail and confidentiality
- Strong interpersonal skills
- Problem-solving ability
- Time management and multitasking
- Team player with a proactive attitude
