Personal Assistant to the General Manager: Internal Audit & General Manager: Risk & Compliance Braamfontein, Johannesburg

SUMMARY:
Personal Assistant to the General Manager: Internal Audit & General Manager: Risk & Compliance

Location: Braamfontein, Johannesburg

Purpose of the Role
The successful candidate will provide comprehensive executive, administrative and secretarial support to the General Manager: Internal Audit and the General Manager: Risk & Compliance. This role is responsible for enhancing the effectiveness of both General Managers through efficient diary management, travel coordination, meeting administration, stakeholder liaison, event coordination, document preparation, reporting support, and financial administration.

POSITION INFO:
Key Responsibilities
Executive & Personal Assistant Support

• Manage both business and personal diaries for the General Managers.
• Coordinate domestic travel, accommodation and travel logistics.
• Arrange meetings, boardrooms, venues, catering and parking for guests.
• Attend meetings, prepare agendas, record accurate minutes and compile action lists.
• Plan and coordinate departmental events, workshops and functions.
• Maintain stakeholder databases and ensure contact information remains up to date.
• Screen and direct calls, respond to queries and manage correspondence.
• Build and maintain professional relationships with internal and external stakeholders.
• Provide protocol assistance where required.
• Support the General Managers during office and travel activities.

• Prepare professional correspondence, reports, presentations and other documentation.
• Consolidate and quality-check monthly and quarterly departmental reports.
• Maintain electronic and manual filing systems.
• Ensure confidential documents are securely managed and stored.
• Maintain registers, diaries and departmental records.
• Schedule departmental meetings and workshops.
• Distribute meeting requests, notices and leave notifications for direct reports.
• Draft meeting minutes and monitor action items.
• Perform general office administration including typing, printing, filing, emailing and document management.
• Maintain office equipment and log service requests when required.
• Ensure all documentation is correctly filed and easily retrievable.

• Manage procurement and payment processes for invoices.
• Reconcile supplier statements and travel/credit card expenses.
• Manage stationery, boardroom refreshments and office supplies.
• Assist with ad hoc administrative projects as required.

• Ensure compliance with organisational governance requirements and NBCRFLI policies.
• Maintain compliance templates and departmental records.
• Manage legal documentation, agendas and official records.
• Ensure proper document retention in accordance with relevant legislation.

• Sound knowledge of SAP and the Microsoft Office Suite.
• Knowledge of the POPI Act, Labour Legislation, Archives Act and Occupational Health & Safety requirements.
• Strong knowledge of document control, filing systems and records management.

• Excellent organisational and planning skills.
• Strong diary and time management abilities.
• Outstanding verbal and written communication skills.
• Professional interpersonal and stakeholder management skills.
• Diplomacy and the ability to deal with diverse personalities.
• High level of integrity, honesty and confidentiality.
• Customer-focused with excellent attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Self-motivated, proactive and assertive.
• Strong problem-solving ability and sound judgement.

• Matric (Grade 12).
• Diploma or NQF Level 6 qualification in Office Management, Secretarial Studies or Business Administration.
• Minimum of 3 years' experience as a Personal Assistant, including at least 1 year supporting senior management or executive level.
• Experience with document filing and records management.
• Knowledge of the LRA, BCEA and EEA will be advantageous.