Personal Assistant to the Director of Operations

SUMMARY:
Valor Hospitality Partners Head Office Cape Town.

Valor Hospitality Partners Head Office in Cape Town is recruiting an experienced Executive Assistant (Personal Assistant). Your role will involve optimizing workflow processes, designing and managing reports, facilitating effective communication, and modernizing IT tools for improved connectivity and security. Additionally, you will play a key role in coordinating business review reporting, managing meeting documentation, overseeing file management, and handling travel arrangements for the corporate team.

Company Overview: Valor Hospitality Partners is a leading hospitality management company dedicated to delivering exceptional guest experiences. With a focus on innovation and efficiency, we are seeking a dynamic and organized Executive Assistant to join our team in Cape Town.

POSITION INFO:
Key Responsibilities:
Report Design and Coordination:

• Develop, format, and design reports for the management team.
• Ensure timely and accurate distribution of reports.
• Collaborate with various departments to gather and analyze data for reporting purposes.

• Coordinate timely business review reporting from properties, ensuring accuracy and distribution.
• Manage internal business reporting for consistency and accuracy in metrics and insights.

• Facilitate effective communication between the management team, internal departments, and external partners.
• Draft and proofread emails, memos, and other communications on behalf of the management team.

• Take detailed notes and minutes during meetings, centralizing them for reference and action items follow-up.
• Manage calendars, scheduling and coordinating meetings and appointments.

• Identify inefficiencies in existing workflows and propose improvements.
• Develop and implement systems thinking strategies to enhance productivity.

• Evaluate and modernize IT tools for file storage and document management.
• Improve team connectivity through efficient collaboration tools.
• Enhance security measures to safeguard sensitive data.

• Coordinate the organization of files, ensuring accessibility and security.
• Assist in setting up a system for collaborative working on documents and sheets.

• Coordinate travel arrangements and logistics for corporate team members.

• Provide administrative support as needed, including data entry, file management, and general office tasks.

• Preliminary Payroll Processing.

• Bachelor's degree in a related field is preferred.
• Proven experience in a similar role, preferably in the hospitality or related industry.
• Strong proficiency in report design and data analysis.
• Understanding of systems thinking and ability to apply it to workflow improvements.
• Experience in modernizing IT tools, improving connectivity, and enhancing security.
• Exceptional interpersonal and communication skills.
• Proficiency in office software, including Microsoft Office suite.
• Highly organized with excellent time management and multitasking abilities.
• Discretion and ability to handle confidential information with professionalism.