Personal Assistant to the CEO

More About This Fantastic Position

They are looking for a Personal Assistant to provide support to the CEO by effectively managing schedules and performing a variety of responsibilities, including complex and confidential administrative, secretarial, analytical, and research duties. The duties performed require considerable confidentiality, initiative, tact, maturity, and independent judgment.

This role requires qualities such as adaptability, flexibility, dependability, and accountability. Much of the work is self-appointed and requires a high degree of professional independence, initiative, and self-discipline.

You are an ideal candidate if you have:

• A relevant degree or qualification
• Knowledge of modern methods of office administration; business correspondence formatting; proper telephone etiquette; proper English usage, spelling, grammar, and punctuation; medium to large company structure and functioning; Sound know-how of e-commerce; health and safety; company procedure and project management
• Proficient computer skills including Word, Excel, PowerPoint, and e-mail applications
• Exemplary customer service skills including the ability to identify needs, provide a prompt response, and exercise patience, respect, and professionalism in all interactions.
• The skill to independently prioritize, plan, coordinate, organise, lead, and monitor multiple organisational projects of a complex nature simultaneously and quickly adapt to changes in time frames.

Your roles and responsibilities:

• Provide administrative, organizational, and scheduling structure and support.
• Prepare a variety of reports, including attending meetings to gather information.
• Conduct internet and other research, write first drafts, and produce computer graphics.
• Prepare a variety of documents, requisitions, purchase orders, resolutions, and other correspondence.
• Review and summarise miscellaneous reports and documents and prepare background documents that are necessary.
• Initiate and respond to written and verbal correspondence, including composition, editing, and distribution.
• Create and maintain a system for organising and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
• Follow up on sensitive complaints and inquiries.
• Operate, maintain, and keep abreast with the use of a variety of modern office equipment and programs, including computers, communication/recording equipment, storage systems, and media.
• Act as liaison between managers or the internal and external stakeholders including the public and represent and communicate issues and directives.
• Maintain appointment schedules and calendars, provide reminders as appropriate, and coordinate travel arrangements.
• Coordinate and organize meetings, including notification to prospective attendees, set-up, pre-, and post-meeting correspondence, meeting minutes and records, and any required follow-up.
• Provide information to other business units or departments, internal and external parties and organizations, committees involving specialized and technical subject matter.
• Follow up on assignments given to management staff and provide status reports to the CEO.
• Participate in management contract negotiation strategy planning meetings, preparing draft proposals for management, providing clerical support during contract negotiation sessions, and following up on items discussed as appropriate.
• Perform special projects and other duties as assigned, including running personal errands on behalf of the CEO.

Your Skills and Experience

Efficient. You are able to produce significant output with minimal wasted effort.

Organised. You plan, organise, schedule, and budget in an efficient, productive manner. You focus on key priorities.

Follow-through on commitments. You live up to verbal and written agreements, regardless of personal cost.

Highly attentive to detail. You do not let important details slip through the cracks or derail a project.

Enthusiastic. You exhibit passion and excitement over your work. You have a can-do attitude.

A hard worker. You possess a strong willingness to work hard and sometimes long hours to get the job done. You have a track record of working hard.

A good communicator. You speak and write clearly and articulately without being overly verbose or talkative.

A team player. You reach out to peers and cooperate with supervisors to establish an overall collaborative working relationship.

Flexible/ adaptable. You adjust quickly to changing priorities and conditions. You cope effectively with complexity and change.

What To Expect:

They believe that what they do matters. It's why they are focused on driving greater financial inclusion and closing the digital divide. For everyone.

The secret to their success? They are fast-paced, agile, passionate, and driven. They are also heavily dependent on collaboration, camaraderie, collective hard work, and innovation.

Collectively, all of this makes up their DNA. It's the fuel to their rocket ship.