Personal Assistant to GM

Recruiter:

MECS Africa

Job Ref:

CPT000288/RT

Date posted:

Monday, July 4, 2022

Location:

Johannesburg, South Africa

Salary:

R297 165 Annually

SUMMARY:
State owned energy concern would like to onboard a suitably qualified and experience Personal Assistant at their Head office in Sandton

JOB DESCRIPTION:

Purpose of the position

The purpose of this position is to facilitate the smooth functioning of the GMs’ office and to provide logistics support through the managing of information, scheduling, handling of enquiries, preparation of correspondence and other written reporting tasks.

Qualifications and minimum requirements

Post Matric qualification in Office Administration
5 years general Office Administration experience
3 years Office Manager experience will be an added advantage

Role Synopsis

Strategic Management

Responsible for the implementation of the day to day Strategic and Operational plans of the GMs’ offices
Gather and provided information in the development of Annual Operational Plans, Annual Performance Plans and reporting prescribed by the National Treasury Regulations and Guidelines.
Assist in the Implement effective and efficient Risk Management system within the operational space
Provide input in all divisional operational and business activities to ensure they produce the desired results and are consistent with the overall company strategy of the organisation.
Ensure operational procedures, policies and standards are followed.

Operations Management

Perform daily activities in accordance with the units operational plans
Ensure relevant systems are updated
Prepare general administration documents such as memo’s, letters, submissions, PowerPoint presentations, as required
Ensure filing of all documentation and proper record keeping (updated filing register)
Assist with the scheduling of meetings
Escort and monitor external contractors doing building maintenance and ensure adequate security of company premises is maintained
Responsible for managing the regional office switchboard in a professional manner and display exceptional telephone etiquette and ensure accurate messaging
Conduct routine inspections of the building, identify security risks and address appropriately
Manage key controls and assist employees who lost or
forget their office keys. Procure lost office keys if necessary
Plan and coordinate stationery and grocery requirements for the regional office
Ensure Board/meeting rooms are set up, clean and refreshments are available

Finance Management

Ensure effective cost containment while executing and rendering support services and remain within budget parameters
Collate information and update the budget spreadsheet to ensure expenditure is monitored reported on monthly

Governance, Risk Management and Management Reporting

Compliance with all company systems (performance management, HR, Finance, Stakeholder information, fund Management reporting is achieved
Adhere to all relevant policies and procedures during daily operations

Stakeholder Management

Develop and maintain effective relationships with key stakeholders - Liaise with all employees continuously ensuring that all personal files are updated

Quality Management

Ensure alignment of all work processes to the required quality standards.
Proactively identify continuous improvement strategies.
Monitor agreed quality initiatives ensuring that they are aligned to business processes and delivered as agreed.

People Management

KPA’s are understood and achieved as agreed upon in the Performance agreement
Review performance against agreed performance standards
Live the values and culture of company
Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency
Departmental Information systems and tools are optimally utilized to execute core tasks

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Personal Assistant
Location: Johannesburg
Salary:
personal assistant Boksburg R16 000 CTC MonthlyThe successful candidate will possess the ability to work both independently and collaboratively within a team. Given the nature of the position, absolute trustworthiness and discretion are essential, as the role involves handling confidential and personal information. Strong multitasking abilities, excellent communication skills, and the ca...
1 day ago

Executive Personal Assistant
Location: Johannesburg
Salary: 40000 Monthly
The Executive personal assistant supports the CEO and Executive Directors with high-level administrative coordination in a fast-paced manufacturing and construction materials industry.
7 days ago

Personal Assistant (PA) to the Group CEO
Location: Johannesburg
Salary:
8 days ago

Personal Assistant (Financial Services)
Location: Centurion
Salary: 15000 Monthly
A well-established and reputable financial services practice is seeking a highly organised and proactive personal assistant / Administrator to provide dedicated support to two Financial Advisors in a hybrid working environment.This role is ideal for someone who thrives in a structured yet flexible environment, enjoys client interaction, and has strong attention to detail.
11 days ago

Personal Assistant
Location: Johannesburg
Salary: R15,000 Monthly
Looking for a personal assistant with 2-4 years of experience in admin. R15,000/month. Mid Career level. Duties include administrative support, client interaction, and diary management.
11 days ago

Personal Assistant to CFO
Location: Johannesburg
Salary: R330,000
A leading industrial equipment supplier is looking for a personal assistant for the CFO.
12 days ago

Personal Assistant
Location: Pretoria
Salary: 15 000 Monthly
Administrative assistant in Pretoria, Computer Literate, Long-Term Role, Training will be Provided
75 days ago

Personal Assistant
Location: Pretoria
Salary:
personal assistantBrooklyn, Pretoria R16 000 - R22 000 (Depending on experience) Our client, a well-established company based in Pretoria East, is looking to appoint a dynamic and detail-oriented personal assistant to support the Directors
18 days ago

Personal Assistant to the CIO And Sales Support
Location: Johannesburg
Salary:
We’re looking for a super-organised, tech-savvy personal assistant who loves being right at the heart of the action. In this exciting, multifaceted role, you’ll be the trusted right-hand to our Chief Information Officer (CIO) while also making a real impact within our Sales team.No two days will be the same. You’ll blend executive-level support with marketing coordination and sal...
18 days ago

Personal Assistant (PA)
Location: Pretoria
Salary:
personal assistant (PA)Location: Pretoria East – Faerie GlenWorking Hours: Monday to Friday, 07:00 – 16:00Language Requirements: English & Afrikaans (spoken and written)
5 days ago

Personal Assistant to GM

Similar jobs you might be interested in:

Create a free job alert for Personal Assistant to GM in Johannesburg

Jobseekers

Recruiter

General