SUMMARY:
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POSITION INFO:
Job Description:
This is a pivotal support role within our firm. The successful candidate will provide comprehensive legal administrative and secretarial support to our attorneys, ensuring the smooth and efficient running of the practice. You will be the backbone of our legal team — organised, discreet, and detail-driven.
Education and Experience:
- Matric / Grade 12 (essential)
- Paralegal Diploma or Legal Secretarial qualification (essential)
- 3–5 years' experience in a legal environment (labour law experience will be a strong advantage)
- Proven proficiency in dictaphone typing — fast, accurate, and efficient
- Exceptional typing speed and accuracy (minimum 65 wpm)
- Solid working knowledge of legal terminology, procedures, and documentation
- Familiarity with CCMA procedures and Labour Court processes will be highly advantageous
- Proficient in MS Office Suite (Word, Outlook, Excel)
- Experience with legal practice management software advantageous
- Valid driver’s licence and own vehicle
Responsibilities:
- Providing full paralegal and secretarial support to attorneys specialising in labour law
- Dictaphone typing of correspondence, legal documents, pleadings, and opinions with a high degree of accuracy and speed
- Drafting, formatting, and proofreading legal documents, letters, and CCMA/Labour Court pleadings
- Managing attorney diaries, scheduling consultations, hearings, and court appearances
- Attending to CCMA referrals, case management, and deadline tracking
- Maintaining and organising physical and electronic filing systems
- Liaising professionally with clients, counsel, the CCMA, and Labour Court
- Opening and closing of client files and general file management
- Handling incoming and outgoing correspondence, emails, and telephone calls
- Billing support, time recording, and invoicing assistance
- General office administration as required
Competencies:
- Exceptional attention to detail and high accuracy standards
- Strong organisational and time management skills
- Ability to work well under pressure and meet strict deadlines
- Excellent written and verbal communication skills in English
- Professional, discreet, and able to handle confidential information with integrity
- Self-motivated, proactive, and a strong team player, focused on getting the job done
- Presentable corporate- and client-centric demeanour
