Personal Assistant / Executive PA

Recruiter:

HandPicked Recruitment

Job Ref:

PTA000229/MG

Date posted:

Thursday, December 11, 2025

Location:

Johannesburg, South Africa

Salary:

Market-related, depending on qualifications and ex Monthly

SUMMARY:
Location: Waverley, Johannesburg
Type: Full-Time - On-site

About the Role
A dynamic company in Waverley, Johannesburg is seeking an exceptionally organised, detail-driven and assertive Personal Assistant / Executive PA to support the Director and a small, high-performing team. They require a strong personality who is deadline-driven, proactive, and able to take charge while maintaining excellent attention to detail. This role is ideal for someone who thrives in structure, loves order, and enjoys being the backbone of a busy office environment.

POSITION INFO:
Minimum Requirements:

Matric (essential)
Own vehicle and valid driver’s licence (essential)
Must live within 20 km of Waverley, Johannesburg
3+ years experience as a Personal Assistant, Office Administrator or Executive Assistant
Advanced Microsoft Outlook experience
Google Workspace proficiency
Excel skills at intermediate to advanced level
Experience with SAGE Accounting
Experience with project management tools such as Monday.com, Asana or Trello
Excellent verbal and written communication skills
Exceptional attention to detail
Highly organised, proactive, and professional
Ability to manage multiple priorities in a fast-moving small team

Key Responsibilities:

Manage the Director’s diary, meetings, scheduling, and follow-ups
Record, prepare, and distribute meeting minutes
Maintain daily, weekly, and monthly operational rhythms
Check and reconcile various checklists and spreadsheets
Assist the team with workflow management, task coordination, and deadlines
Perform HR administration, including leave, personnel files, onboarding, and training recordkeeping
Process supplier invoices and assist with client invoicing
Oversee office logistics, couriers, Uber requests, and inventory control
Liaise between the Director and the accountant on financial processes
Provide high-level administrative, operational, and executive support

Only shortlisted candidates will be contacted

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