Personal Assistant / Bookkeper

Recruiter:

West Coast Personnel

Job Ref:

OKAD31102024

Date posted:

Friday, November 15, 2024

Location:

CapeTown, South Africa

Salary:

R20,000 to R25,000 per month, depending on experience

SUMMARY:
Personal Assistant

POSITION INFO:

We are seeking a dedicated and organized Personal Assistant to support our Managing Director and manage various aspects of the company’s operations. The ideal candidate will possess strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Manage the company’s and Managing Director’s private accounts.
Oversee all payment processes, including salaries, supplier payments, monthly bills, and petty cash management.
Input financial data into Pastel and reconcile cash books and journals.
Collaborate with external accountants to prepare monthly financial reports.
Complete Services Seta and Workmen’s Compensation documentation.
Prepare monthly cash flow forecasts.
Submit and process statutory returns via E-filing and Easyfile (EMP201, EMP501, VAT, and Provisional Tax).
Perform personal errands for the Managing Director.
Manage diary schedules and arrange travel (flights and accommodation).
Maintain and update the company website.
Liaise with medical aid and insurance companies.
Supervise administrative and cleaning staff, as well as the external IT technician.
Conduct performance evaluations for administrative staff.
Issue warnings and participate in disciplinary hearings as needed.
Conduct interviews for internal administrative vacancies.
Facilitate staff training and induction processes.
Monitor and manage the leave schedule for staff.
Design invitations and coordinate holiday and birthday communications.
Organize client, candidate, and staff gifts.
Coordinate corporate events and staff functions.

Qualifications:

Proven experience as a Personal Assistant or in a similar administrative role.
Strong financial management skills and proficiency in accounting software, particularly Pastel.
Excellent organizational and multitasking abilities.
Strong interpersonal and communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in Microsoft Office Suite and online communication tools.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Personal Assistant to Managing Director
Location: Cape Town
Salary:
23 days ago

Personal Assistant (Noordhoek)
Location: Cape Town
Salary: Monthly
Overview:Provide comprehensive administrative and organisational support to the company director in a fast-paced environment â servicing international project management opportunities. .Key Responsibilities:Deliver administrative and organisational support to the company directorManage calendars, scheduling, travel arrangements and meetingsMaintain and organise digital filing systems (Google Dri...
15 days ago

PERSONAL ASSISTANT
Location: Northern Suburbs
Salary: 20000
personal assistant 2026DURBANVILLER 20 000 - R 25 000 CTC P/M NEGOTIABLE, BASED ON EXPERIENCE
87 days ago

Corporate Assistant
Location: Cape Town
Salary: Monthly
Corporate assistant – Northern Suburbs, Cape TownCorporate Support / Marketing / Executive AssistanceFull-time | On-siteOur client, a leading supplier of premium baking equipment and solutions, is seeking a highly organised and proactive Corporate assistant to provide direct support to the Marketing Manager, CEO, and Financial Manager. This role plays a crucial part in ensuring smooth corpor...
20 days ago

Corporate Assistant
Location: Cape Town
Salary: 15000 Monthly
Corporate assistant – Northern Suburbs, Cape TownCorporate Support / Marketing / Executive AssistanceFull-time | On-siteOur client, a leading supplier of premium baking equipment and solutions, is seeking a highly organised and proactive Corporate assistant to provide direct support to the Marketing Manager, CEO, and Financial Manager. This role plays a crucial part in ensuring smooth corpor...
21 days ago

Duty Manager
Location: Stellenbosch
Salary: MR Monthly
Our Client is looking for a Duty Manager to join their team
21 days ago

Assistant Hotel Manager
Location: Stellenbosch
Salary: MR Monthly
Our Client is looking for a assistant Hotel Manager to join their team.
21 days ago

Junior Legal PA â Cape Town
Location: Cape Town
Salary:
Are you a professional Legal PA or Administrator ready to take on a new role within a well-regarded law firm in the heart of Cape Town? Our client is seeking a Junior Legal personal assistant who is exceptionally presentable and confident in managing front-of-house interactions, ensuring clients are welcomed and appointments handled with professionalism.The role focuses on delivering strong a...
29 days ago

Administration Manager
Location: Cape Town
Salary:
Our client, a Private Property and Investment company, is looking for an Admin Manager to join their team. This is a hybrid role. Frequent travel to Camps Bay or Clara Anna Fontein will be required.
20 days ago

Tax Administrator Database
Location: Cape Town
Salary:
35 days ago

Personal Assistant / Bookkeper

Similar jobs you might be interested in:

Jobseekers

Recruiter

General