Personal Assistant / Administrator

SUMMARY:
A top end design and decor house seek a Personal Assistant to join their team in the Ballito area.

POSITION INFO:

• Assisting Management with Diary planning and keeping inbox organised and everything responded to in timely manner.
• Process Directors correspondence and ensuring that incoming correspondence is dealt with on or on behalf of.
• Managing office systems including data management and filing
• Produce documents, briefing papers, reports and presentations for director
• Organizing meetings and ensuring director is well prepared including agendas, pre meeting briefs and papers and to have tools ready for meetings and site visits.
• Managing quotes and costings with suppliers- checking costings, updating of folders and payment schedules
• Office management (Computers, software and working with IT on any office requirements)
• Printing of plans from  designers on a daily basis
• Project costings- obtain notes, typing of quotes
• Excel and planning with designers- items costed, design tender spreadsheet
• Quote management – Checking of que and prior present to date
• Answering switchboard and transferring calls to appropriate employees( Taking messages when required) Further duties might be required from time to time.
• Liaising with projects, and team to management design. Update management of manager accordingly

Personal Attributes:

• Excellent attention to detail, with ability to maintain a high level of accuracy
• Flexible, pro-active approach to work including ability to prioritise and re-prioritise
• Ability to work under pressure and take own initiative
• Taking sensitive information with discretion and to maintain confidentially
• Good understanding and working knowledge of presentation software, word and excel
• A minimum of 5-7 years of experience in similar role

Position Requirements:

Office Hours

Monday to Thursday (8AM until 5PM)

Friday (8AM-1PM)

Saturdays (9AM-1PM- on request )

A minimum of 5-7 years of experience in similar role

NB! This job is now closed. You can apply for other jobs by uploading your CV.