Personal Assistant & Office Manager

SUMMARY:
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POSITION INFO:

Job Title: Personal Assistant & Office Manager
Location: Cape Town CBD
Employment Type: Permanent | Full-Time | In-Office
Reporting To: CEO

About the Role:
We are seeking a highly dependable, discreet, and proactive Personal Assistant & Office Manager to support our CEO across both personal and business matters. This is a unique opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys balancing high-level executive tasks with day-to-day personal support.

You will play a pivotal role in ensuring our CEO’s productivity, peace of mind, and the smooth running of multiple business ventures.

Why Join:
This is a rare opportunity to work closely with a visionary entrepreneur and make a real impact on both their professional and personal life. If you thrive on variety, enjoy making life easier for others, and value a role where your trust and discretion are highly valued, this could be the perfect fit.

Key Responsibilities:

Personal & Family Support:

• Manage personal invoices, bills, and document filing

• Ensure renewals (passports, licenses, insurance) are up to date

• Organise personal appointments, travel, and errands

• Support the CEO’s spouse with personal tasks as required

• Handle ad hoc personal tasks including gifts, deliveries, and printing/framing

Business Support:

• Assist with invoicing, VAT calculations, and basic finance admin

• Coordinate team meetings, travel, and logistics

• Manage office administration, IT queries, and stationery

• Support event planning and execution

• Maintain diaries, birthdays, and special occasions for the team

• Perform ad hoc business tasks as needed

Required Skills & Experience:

• Proven experience as a Personal Assistant, Executive Assistant, or Office Manager, ideally supporting C-suite or high-profile executives

• Exceptional organizational, multitasking, and problem-solving abilities

• Strong emotional intelligence, discretion, and confidentiality

• Proficient in Microsoft Office Suite, Outlook, Google Workspace, and Canva

• Basic finance administration experience (invoicing, statements, VAT) an advantage

• Valid driver’s license and reliable transport

• Proactive, anticipates needs, and comfortable working independently

Personal Attributes:

• Loyal, committed, and trustworthy

• Flexible and adaptable to ever-changing priorities

• Service-oriented with a “no task too small” mindset

• Excellent communication and interpersonal skills