Personal Assisstant

SUMMARY:
A reputable organisation has a position for a Personal Assistant to join their team.This is a permanent position based in Pretoria.

POSITION INFO:
POSITION  :  PERSONAL ASSISTANT
AREA          :  PRETORIA
SALARY      :  MARKET RELATED

MAIN PURPOSE OF THE ROLE:
To provide a personal and dedicated secretarial support service as well as to prrovide an effective and efficient administrative support to the Head of Actuarial and Benefits Administration. 

QUALIFICATIONS, SKILLS & EXPERIENCE:

• Matric completed
• MUST have a COMPLETED Secretarial / Administration (NQF 5) or equivalent qualification 
• Must have at least 5 years’ experience as a Personal Assistant for an Executive/ Senior Manager 
• MS Office proficiency
• Report writing experience 
• Minute taking experience 
• Understanding of the Pension Fund Industry 
• Knowledge of operating standard office equipment 
• Administrative and clerical procedures 

• Diary management
• Manage the content of emails and follow up on urgent emails to ensure they are actioned accordingly by the Executive.
• Screens telephone calls and takes messages.
• Receives Executive’s visitors on arrival at the Company and provides refreshments for Executive’s visitors.
• Draft and type general correspondence for Executive.
• Quality check all typed documents for accuracy, correctness and validity before forwarding to the Executive.
• Address queries from stakeholders and / or channels queries to correct role players.
• Assists the Executives with work related ad-hoc tasks.
• Book venues, arrange refreshments, meeting documents and equipment for meetings and other events.
• Make travel arrangements for national and international travel for the Executives and Unit’s staff members.
• Attend relevant meetings and record minutes.
• Assist the Executive to ensure that all actions emanating from meetings are given the necessary attention.
• Transcribe audio information.
• Ensure adequate office supplies at all times.
• Obtain prior approval of all expenditure required by Executive.
• Develop a database of contacts of all stakeholders.
• Develop good working relations with relevant personnel for ease of execution of duties.
• Ensure that all documentation is tracked.
• Create and maintain an appropriate filing and record management system.
• Assist and relieve the receptionist with switchboard duties as and when required.
• Ensures that documentation is recorded and filed appropriately.
• Ensures that classified and confidential documents are kept safely.
• Support the Unit with administrative tasks.
• Edit all documents emanating Unit for grammatical correctness.

NB! This job is now closed. You can apply for other jobs by uploading your CV.