EXECUTIVE PERSONAL ASSISTANT

SUMMARY:
A Paper Merchant on the East Rand of Johannesburg is looking for a Corporate Executive Assistant with three to five years’ experience as an Executive PA responsible for managing the schedules and communications of key company Executives. Their duties will include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. There will also be certain tasks on a personal level for the Managing Director.
Six month contract relieving someone going on maternity leave
Starting around the 15th of July and the contract will end at the end of December 2024.

POSITION INFO:
To provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. To keep the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items.
To screen all visitors and determine what level of support they need while offering polite, professional customer service.
To manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.
 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

• Excellent written and verbal communication skills
• Ability to pay attention to detail
• Outstanding Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills
• Well presented
• Good command of the English language

NB! This job is now closed. You can apply for other jobs by uploading your CV.