Payroll officer - FMCG Manufacturing

SUMMARY:
Our client in the FMCG manufacturing sector is seeking a detail-oriented and experienced Payroll Officer to join their team. The ideal candidate will manage end-to-end payroll processing, including the accurate preparation, validation, and submission of payroll data. This role requires a strong understanding of payroll systems, statutory compliance, and the ability to work effectively in a fast-paced, deadline-driven environment. The successful candidate will demonstrate clear communication, a high level of accuracy, and a proactive approach to problem-solving within a high-volume manufacturing setting.

POSITION INFO:

Key Responsibilities

• Accurately prepare and submit payroll data, ensuring all employee changes and updates are reflected correctly.
• Administer and process monthly payroll in line with internal deadlines and legal requirements.
• Verify and update employee information, including hours worked, leave records, deductions, and benefits.
• Ensure full compliance with payroll legislation, company policies, and tax obligations.
• Maintain and update payroll records, and generate reports as required by management and finance.
• Address payroll-related queries from employees and escalate issues where necessary.
• Liaise with HR regarding new hires, terminations, and any changes to employee status.
• Prepare payroll for final approval and oversee timely salary and statutory payments.
• Manage Employee Self-Service (ESS) profiles and handle system updates.
• Collaborate with Finance, EXCO, and banking partners for approvals, submissions, and reconciliations.
• Support internal and external audits by providing necessary payroll data and documentation.
• Assist with general HR administrative tasks and contribute to broader HR initiatives and projects.

Minimum Requirements

• Minimum 3 years of experience in a payroll administrative or payroll officer role, ideally within the manufacturing or FMCG industry.
• Matric / Grade 12 or NQF Level 4 qualification (essential).
• Sage 300 Payroll experience is non-negotiable.
• Tertiary qualification in Human Resources, Finance, or a related field (preferred).
• Solid understanding of payroll systems, tax laws, and compliance requirements.
• High level of accuracy and attention to detail.
• Strong communication skills and the ability to work in a fast-paced, deadline-driven environment.
• Valid, unendorsed driver’s license.