Payroll and HR Administrator

Recruiter:

Red Ember Recruitment

Job Ref:

644624000026550283

Date posted:

Friday, October 2, 2026

Location:

Montague Gardens, South Africa

SUMMARY:
-

POSITION INFO:

Red Ember Recruitment is seeking a detail-oriented and highly organised Payroll and HR Administrator on behalf of our client based in Montague Gardens, Cape Town.

This role is operationally critical within the HR function and requires an individual who can confidently manage payroll processes with a high degree of accuracy, professionalism, confidentiality, and accountability.

The successful candidate will be responsible for payroll administration, payroll reconciliations, employee benefits administration, time and attendance management, HR support, reporting, and employee query resolution within a fast-paced operational environment.

This is a fully office-based role and would suit someone who enjoys structure, ownership, and working closely with employees and line management on a daily basis.

Monthly Payroll Administration:

Prepare timesheets in conjunction with Supervisors for payroll input
Gather and collate payroll data with supporting documentation
Process payroll changes and ensure all required authorisations are obtained
Check payroll entries, process payroll, and submit for approval
Prepare payroll schedules and EFT documentation
Upload payroll data onto the payroll management system
Reconcile payroll accounts to the General Ledger monthly
Handle employee payroll queries professionally and timeously
Prepare IRP5 submissions within SARS deadlines
Distribute IRP5 certificates annually
Ensure payroll compliance and accuracy at all times

Time & Attendance and Leave Administration:

Monitor Eco-Time reports and absenteeism daily
Review and reconcile monthly timesheets
Maintain accurate employee attendance records
Support and assist employees with Eco-Time and ESS queries
Process and authorise leave requests
Reconcile attendance registers against payroll data
Investigate and resolve leave discrepancies

Engagement & Termination Administration:

Coordinate onboarding and pre-employment documentation
Arrange interviews and HR-related meetings where required
Register new employees on Eco-Time
Manage employee onboarding administration
Ensure terminations are processed accurately and timeously
Assist employees with benefit-related onboarding and exit processes

Personnel Records & Filing:

Prepare and maintain employee files
Ensure all payroll and HR records remain accurate and up to date
Maintain organised payroll and HR filing systems
Ensure confidentiality of employee information at all times

Canteen, Savings & Loan Administration:

Manage canteen deductions and payroll-related adjustments
Process savings and loan administration
Reconcile loan applications and payroll deductions
Update payroll and banking spreadsheets
Assist employees with related payroll queries

Reporting & Compliance:

Prepare monthly HR and payroll reports
Assist with Employment Equity and BBBEE reporting
Prepare payroll information for budgeting and audits
Support financial year-end reporting requirements

Reconcile third-party payments including:

SARS
Pension Funds
Medical Aid
Maintain accurate compliance documentation and filing

HR Administration Support:

Assist with employee queries and HR administration
Support the HR Director and HR team with operational tasks
Maintain HR calendars, notices, and employee communication
Assist with onboarding administration
Support employee engagement and HR coordination activities

Requirements

Essential Requirements:

3–5 years’ payroll administration experience
Extensive Premier VIP experience (non-negotiable)
HR administration exposure
Strong payroll reconciliations and compliance experience
Experience with PAYE, ESS, and Eco-Time
Strong Excel skills including:
Formulas
Pivot tables
Reconciliations
Reporting
Experience in an operational or manufacturing-type environment
Strong administrative and organisational ability
Excellent attention to detail
Ability to work accurately under pressure and within strict deadlines
Ability to work independently and take ownership
Strong interpersonal and communication skills
Ability to deal professionally with confidential employee matters
Diploma or qualification in Payroll, HR, or Finance advantageous

We are looking for someone who is:

Professional and emotionally mature
Approachable and service-driven
Dependable and proactive
Adaptable to changing processes and systems
Team-oriented while still able to work independently
Comfortable engaging with employees across all levels of the business

Payroll and HR Administrator

Requirements

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