Payroll and Finance Administrator

SUMMARY:
Our client, a leading organisation operating within the mining industry, is seeking to employ an experienced Payroll and Finance Administrator to join their team in Sandhurst Sandton, Gauteng.

POSITION INFO:
Requirements:

• Diploma or Degree in Payroll, Accounting, Finance, Financial Management, Business Administration or a related field.
• Minimum 3 years' payroll administration experience, preferably within a multi-site organisation.
• Previous experience in finance administration, reconciliations, creditors and/or debtors will be advantageous.
• Experience within Mining, Construction, Manufacturing or a similar operational environment will be advantageous. 
• Working knowledge of payroll processes and payroll-related statutory requirements. 
• Experience working with payroll, time and attendance and accounting systems will be advantageous.

• Coordinate and prepare monthly payroll inputs for processing. 
• Capture and verify employee payroll information, including new appointments, terminations, salary adjustments and changes to employee information. 
• Process and/or verify overtime, allowances, bonuses, deductions and other payroll-related transactions. 
• Ensure payroll inputs are supported by the required approvals and documentation. 
• Maintain accurate employee payroll records and payroll-related documentation. 
• Assist with the preparation and distribution of payslips and payroll reports. 
• Respond to employee payroll queries and investigate discrepancies. 
• Ensure payroll changes are accurately implemented within the applicable payroll cycle. 
• Maintain strict confidentiality of employee remuneration and personal information. 

• Review and reconcile employee attendance information against payroll inputs. 
• Verify overtime, shift information, unpaid leave, annual leave, sick leave, family responsibility leave and other payroll-impacting attendance information. 
• Identify missing, incomplete or inconsistent attendance records before payroll is finalised. 
• Liaise with HR and site management regarding outstanding payroll information and corrections. 
• Ensure that approved attendance and leave information is correctly reflected for payroll purposes. 

• Perform monthly payroll reconciliations prior to and following payroll processing. 
• Reconcile payroll reports against approved employee information and supporting documentation.
• Verify payroll totals, deductions, allowances and other payroll components. 
• Investigate payroll variances and discrepancies and escalate unresolved matters. 
• Maintain appropriate payroll control schedules and supporting documentation. 
• Assist with payroll audits and provide requested supporting records. 
• Maintain a clear audit trail for payroll transactions and amendments.

• Assist with payroll-related statutory administration, including PAYE, UIF and SDL. 
• Assist with the preparation and reconciliation of payroll information required for statutory submissions. 
• Maintain supporting payroll records required for internal and external audits. 
• Assist with employee tax documentation and payroll-related certificates where required. 
• Ensure payroll records are maintained securely and confidentially. 
• Support compliance with applicable Company policies and payroll procedures.

• Provide general administrative support to the Finance Department. 
• Assist with capturing and processing financial transactions. 
• Assist with creditors and debtors administration where required. 
• Verify invoices and supporting documentation before processing. 
• Assist with supplier and account reconciliations. 
• Assist with payment preparation and supporting documentation. 
• Maintain accurate finance records, schedules and filing systems. 
• Follow up on outstanding supporting documentation and approvals. 
• Assist with month-end finance administration and reconciliations. 
• Support the Finance team with ad hoc administrative and reporting requirements. 

• Prepare payroll and finance schedules and reports as required by management. 
• Maintain organised electronic and physical payroll and finance records. 
• Ensure supporting documents are complete, accurate and readily available for audit purposes.  
• Provide payroll information and reports to authorised stakeholders when required. 
• Ensure payroll and finance administrative tasks are completed within agreed deadlines. 

• Liaise with employees, HR, Finance and operational management regarding payroll-related matters. 
• Follow up with site management regarding outstanding attendance, overtime and payroll information. 
• Provide employees with professional assistance regarding payroll queries. 
• Escalate material payroll discrepancies or control concerns to management. 
• Maintain professional and confidential relationships when dealing with sensitive financial and employee information.