SUMMARY:
Payroll Officer (HR Support) - Jacobs
POSITION INFO:
Our Manufacturing Household Textile Client is seeking an experienced Payroll Officer (HR Support) to join their team based in Durban South.
Must be available immediately with SAGE VIP experience
Position Overview
This role is suited to a hands-on HR professional with strong experience in full-function payroll and HR administration within a manufacturing environment.
The successful candidate will take ownership of monthly payroll processing for salaried staff, while supporting HR operations including recruitment, employee administration, and statutory compliance.
Monthly Payroll Processing – Full Function
- Process weekly payroll for 800 salaried staff.
- From March: Manage full payroll function for Mega & Mates and Cleaners (monthly payroll).
- Capture and process monthly overtime in line with policy.
- Manage monthly payroll queries and resolve discrepancies.
- Ensure accurate payroll input and validation before final submission.
- Process payroll amendments (new hires, terminations, salary changes).
- Maintain payroll data integrity on VIP.
- Add employees to Jarrison (monthly staff).
- Support payroll reconciliations where required.
Payroll Administration & Employee Communication- Respond to monthly payroll-related employee queries.
- Communicate payroll adjustments and clarifications to staff.
- Assist with payroll-related documentation requests.
- Provide support on payslip-related enquiries.
- Assist with employment confirmations where required.
Leave & Benefits Administration- Capture and manage monthly leave forms on VIP.
- Monitor leave balances in line with policy.
- Assist with provident fund withdrawals and related documentation.
- Support benefits-related payroll processing.
Contract & Employee Data Management- Maintain and update monthly contract tracker.
- Process contractual changes (salary adjustments, renewals).
- Ensure payroll-linked contract documentation is updated.
- Maintain accurate employee master data.
General HR Administration & Support- Provide general HR administrative support.
- Assist with end-to-end recruitment where required.
- Support onboarding documentation for monthly staff.
- Assist Senior HR Manager and HRBP with ad hoc HR projects.
- Assisting with IR – warnings, liaising with SEESA.
- Support audit readiness for payroll documentation.
Statutory & Third-Party Reporting- Prepare and assist with submission of:
- EMP201 schedules
- UIF documentation and submissions
- Provident Fund reports
- Medical Aid schedules
- Assist with 3rd party payroll reporting and reconciliations.
- Support provident fund withdrawal documentation and processing.
- Ensure compliance with statutory payroll deadlines.
Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.
