Payroll Officer

Recruiter:

Career Circuit

Job Ref:

PO-JHB

Date posted:

Friday, November 28, 2025

Location:

Johannesburg, South Africa

Salary:

Market Related

SUMMARY:
Payroll Officer with 3–5 years’ experience in full payroll processing.

POSITION INFO:

Our client is seeking an experienced, energetic, and passionate Payroll Officer to their team. The successful candidate will be responsible for the end-to-end preparation and processing of monthly payroll for approximately 1,500 employees using the Sage People payroll system. This role requires accuracy, confidentiality, and the ability to work under pressure while ensuring compliance with payroll legislation and the company policies.

Job description:

End-to-end payroll processing for ~1,500 employees on Sage People (including onboarding, leave, and terminations).
Review and validate overtime claims, reimbursements, and deductions.
Collaborate with HR to ensure accurate employee data flow and maintenance.
Administer the ESS system and support employees with queries.
Manage provident fund claims and medical aid applications.
Assist with Workman’s Compensation claims and queries.
Prepare and submit labour department documentation (maternity, unpaid leave, terminations).
Handle payroll-related queries via the payroll department inbox.
Generate statutory and third-party payment reports (e.g., PAYE returns).
Maintain a robust document control system.
Stay updated on company policies and tax legislation affecting remuneration.
Prepare month-end journals and finance reports (overtime, leave balances, headcount, etc.).
Produce and distribute standard reports on Sage 300 People.
Provide analytical remuneration data and insights to management.
Present payroll-related content during monthly employee inductions.
Participate in ad hoc projects and presentations.

Technical & Job-Specific Skills:

Payroll Software Proficiency: Sage 300 People, ESS, VIP.
Payroll Legislation Knowledge: Tax laws, UIF, PAYE, SDL, and statutory compliance.
Excel & Data Management: Strong spreadsheet and data validation skills.
Numerical Accuracy: High attention to detail in salary, deduction, and benefit calculations.
Time Management: Ability to meet strict deadlines and manage multiple pay cycles.

Soft Skills:

Confidentiality & Integrity: Handle sensitive employee data with discretion.
Communication: Strong written and verbal communication with HR, finance, and employees.
Problem-Solving: Resolve discrepancies and payroll errors efficiently.
Organizational Skills: Maintain accurate records for audits and compliance.
Adaptability: Stay current with legislation changes and system upgrades.
Teamwork & Initiative: Work independently and collaboratively, sharing innovative ideas.

Minimum requirements:

Matric / Grade 12.
3–5 years’ experience in full payroll processing.
Payroll or Accounting qualification (advantageous).
Strong numerical and analytical skills.
E-Filing experience (advantageous).
Advanced MS Excel (VLOOKUP, pivot tables, formulas).
Proficiency in MS Word and PowerPoint.
Clear credit record.

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