Payroll Clerk

SUMMARY:
Payroll Clerk

POSITION INFO:

Job Purpose

The Payroll Clerk will be responsible for assisting with the accurate and timely processing of payroll for employees on a contract basis. The role requires strong attention to detail, confidentiality, and the ability to meet deadlines while ensuring compliance with company policies and statutory requirements.

Key Responsibilities

• Process payroll accurately and on time for all employees.

• Capture and maintain employee data (new hires, terminations, salary changes, etc.).

• Verify timesheets, overtime, and leave records for accuracy.

• Calculate earnings, deductions, and statutory contributions (PAYE, UIF, SDL).

• Prepare payslips and distribute them to employees.

• Assist with payroll queries and resolve discrepancies.

• Reconcile payroll reports and submit monthly statutory returns.

• Assist in year-end processes including tax certificates (IRP5).

• Maintain payroll records in compliance with company policies and legislation.

• Support the HR and Finance departments with payroll-related reporting.

Qualifications & Experience

• Grade 12 (Matric) essential.

• Diploma/Certificate in Payroll, Finance, or HR (advantageous).

• Minimum 2–3 years’ experience in payroll administration.

• Experience with payroll systems (e.g., Sage, VIP, PaySpace, Pastel Payroll).

• Knowledge of South African labour laws and statutory requirements.

Skills & Competencies

• Strong numerical and analytical skills.

• High level of accuracy and attention to detail.

• Confidentiality and integrity.

• Excellent organizational and time management skills.

• Ability to work under pressure and meet deadlines.

• Good communication and interpersonal skills.

• Computer literacy (MS Office, particularly Excel).