Payroll Administrator

Payroll Administrator

Finance       

Accountable for specialist outputs, as well as initiating quality standards within defined work routines and policies.

Job Purpose

To ensure that all aspects of the payroll cycle in respect of 500+ employees and benefits administration are processed in a timely and accurate manner and in accordance with Company and legislative requirements.

Key Accountabilities and Outputs

Payroll Administration

• Set up all new employees on VIP system.
• Capture all personal, payment, training and employment equity data on VIP for correct classifying, planning and reporting purposes.
• Investigate and resolve payroll issues with management and employees at various operating locations.
• Create and / or run reports from payroll or time and attendance system
• Act as time and attendance system administrator
• Ensure the timely processing of journal entries into the accounting system
• Prepare reconciliations for payroll accounts
• Prepare and submit payroll deductions and remittances on a timely basis and ensure records are up to date
• Capture all forms of leave on a weekly basis and issue reports to relevant departments on a monthly basis.
• Prepare various payroll reports as requested.
• Prepare monthly bank reconciliations
• Coordinate employee benefits and administration as necessary
• Provide input for the development of policies and procedures within area of concern
• Perform other related duties as instructed.

Adherence to the health, safety and environmental standards

• Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee
• Ensure compliance to all relevant legislation

General

• Conversant with relevant business information, policies, processes and procedures
• Maintains expected performance standards
• While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.

Qualifications and Experience

• National Diploma / NQF 6 (Preferred)
• 3 - 5 years experience (Operational Execution) Payroll administration
• MS Excel, Sage People

Key Qualities

Communication

• Routine communication in connection with instructions, requests or normal work tasks

Problem Solving

• Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.

Relationships Maintained

• Others in own work area

Behavioural Competencies

Analytical Thinking

• Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.
• Thinks of multiple explanations or alternatives to a problem
• Able to identify the information needed to solve a problem effectively
• Performs tasks accurately and thoroughly, making adjustments to ensure needs are met
• Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.

Continuous Improvement

• Increases performance expectations when success has been achieved
• Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Accountability

• Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track.
• Prepares a roadmap for success.
• Ensures that all who need to know, are clear about the plan.
• Takes full responsibility for own actions and outcomes, including mistakes.
• Always acts in the company’s best interest, regardless of whether it is difficult or unpopular.
• Ensures others are on track for achieving their goals.

Verbal Communication

• Able to communicate verbally in a logical manner.
• Takes the intended audience into account when communicating verbal information.
• Makes use of appropriate business language in verbal  communication.
• Includes all relevant information in verbal arguments.
• Demonstrates proficiency of language in verbal communication.
• Interprets complex information to expresses own viewpoint in verbal communication.
• Concludes  verbal arguments by making reference to relevant facts

Written Communication

• Able to write in a logical manner.
• Takes the intended audience into account when communicating information in writing.
• Makes use of appropriate business language in writing.
• Includes all relevant information in written arguments.
• Demonstrates proficiency of language in writing.
• Interprets complex information and expresses own viewpoint in writing.
• Concludes written arguments by making reference to relevant facts

CLOSING DATE: 12 SPETEMBER 2022