SUMMARY:
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POSITION INFO:
Our client is seeking an experienced Payroll Administrator to join their team based in Durban
MINIMUM REQUIREMENTS
- Matric / Grade 12
- Tertiary qualification in Payroll, HR, Accounting or Business Administration advantageous
- 2-5+ years’ experience processing payroll
- Labour broking environment experience strongly preferred
- Strong understanding of South African payroll legislation, statutory deductions and Bargaining Council conditions
- Proficiency in payroll software (e.g. Sage 300 People, VIP, Payspace, D-Bit) and advanced Excel skills
MAIN JOB FUNCTIONS
- Capture new employees onto the Payroll System from contracts and terminate employees when contracts end, are dismissed, or resign
- File documentation appropriately
- Capture employee time and payroll data from manual timesheets; compute time worked, post wages and deductions
- Process, print, and prepare payslips
- Ensure payslips are correctly emailed to consultants
- Maintain employee records by recording and updating information regularly
- Review payslips and reconcile payroll discrepancies
- Verify attendance and pay adjustments with consultants according to Pay Query Form
- Query discrepancies with Group Payroll Manager
- Provide payroll information to employees and managers on payroll matters, tax issues, and benefit plans
- Safekeeping of payroll records
- Liaise with management regarding payroll costs and payments
- Assist with ad-hoc requests from Payroll Manager and Directors
- Request missing documents from consultants (e.g., bank statements, ID documents)
- Maintain compliance with:
- South African labour law (BCEA, LRA)
- Bargaining council agreements
- Statutory deduction requirements (PAYE, UIF, SDL, COIDA, etc)
- Ensure payroll data and processes adhere to audit, POPIA, and internal control standards
- Maintain and update employee data in payroll system
WORKING CONDITIONS
Office-based position in administration building
- Normal working hours:
- Monday–Thursday: 7:30am – 4:30pm
- Friday: 7:30am – 4:00pm
- Extra hours occasionally required during busy periods
SKILLS & COMPETENCIES
- Excellent attention to detail, organisational skills and ability to meet skills deadlines
- Professional communication skills and confidentiality in handling sensitive data
- High numerical and analytical ability
- Strong problem solving and reconciliation skills
- Ability to work under pressure and manage competing priorities
