SUMMARY:
To ensure accurate and timeous processing of all pallet movements within a structured administrative
POSITION INFO:
Pallet Administrator
Supply Chain
Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies.
Job Purpose
To ensure accurate and timeous processing of all pallet movements within a structured administrative framework in the distribution environment.
Key Accountabilities and Outputs
Pallet Administration, Maintenance and Reporting
• Check all CHEP pallet documentation and process movements daily
• Outsanding pallets communicated to Service Providers and Customers
• Monitoring and reconciliation of all pallet movements
• Feedback on weekly pallet population and movements
• Maintain open communication channels with Sales, Finance, Manufacturing and Distribution.
• Engage with Suppliers and External Transporter providers to ensure correct submission and processing of pallet documentation
Ensure adherence to site safety standards (Safety, Health and Environmental) in line with the OSH Act.
• Ensure compliance to all relevant legislation and support a safe environment for TBCs Employees, Contractors and Visitors.
Adherence to Food Safety Requirements
• Commitment to The Beverage Company's Food Safety policy and its objectives
• Ability to understand and implement all food safety requirements
• Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs
• Compliance with PPE requirements including jewellery policy
• Compliance with personal hygiene requirements in accordance with the organisations code of practice
• Active engagement in all training including competency testing
• Regular practice of hand washing and sanitising
• Prevention of cross-contamination of products - no allergens allowed in the manufacturing facility
• Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel
• Reporting of any illness or communicable disease before the commencement of shift
• Compliance with all legal, regulatory and customer requirements
• Enforce GMPs and conduct themselves in a manner conducive with food safety practices
• Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment
• Informed and vigilant on food defense and food fraud risks
• Promote, encourage and continuously grow the organisations food safety culture
• Maintain zero compromise on product quality and safety
• Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement
Qualifications and Experience
• Grade 12 / Matric / NQF level 4 (Essential)
• Upto 1 year experience (Operational Execution) FMCG, Distribution Environment
• MS Excel; MS Word; SAP; E Mail; MS PowerPoint
Key Qualities
Communication
• Routine communication in connection with instructions, requests or normal work tasks
Problem Solving
• Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.
Relationships Maintained
• Others in own work area
Pallet Administrator
Updated September 2022
Page 3 of 3
Behavioural Competencies
Planning and Organising
• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
• Able to prioritise activities and resources, ensuring that results are achieved effectively.
• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
Verbal Communication
• Able to communicate verbally in a logical manner.
• Takes the intended audience into account when communicating verbal information.
• Makes use of appropriate business language in verbal communication.
• Includes all relevant information in verbal arguments.
• Demonstrates proficiency of language in verbal communication.
• Interprets complex information to expresses own viewpoint in verbal communication.
• Concludes verbal arguments by making reference to relevant facts
Continuous Improvement
• Increases performance expectations when success has been achieved
• Seeks out sources of information, including trade associations, "best practice" companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements
Analytical Thinking
• Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.
• Thinks of multiple explanations or alternatives to a problem
•
