PROJECTS AND OFFICE MANAGEMENT

SUMMARY:
Our client in Sandton who provides IT Security Solutions has a vacant position for a "Projects and Office Management" Candidate.

POSITION INFO:

 • Must be based in Johannesburg, South Africa

• Experience in Project Management required

• Experience working in information (cyber) security will be advantageous

• Good technical understanding / base knowledge of Information Technology and in particular Penetration Testing will be advantageous

• Good technical, analytical, interpersonal, communication and writing skills

• Must be skilled in Microsoft Office applications in particular Word, Excel and Outlook

• Must be well organised and work well under pressure

• Finance experience will be advantageous

• Must have driver’s license and own transport

The duties for this role are divided into two areas of responsibility, namely Project Management and Office Management.

Project Management Duties:

• Planning and recording of all our client’s projects (both client and internal)

• Management of resources i.e., analysts

• Management of clients

• Co-ordinate project to accomplish the project objectives

• Obtaining the invoicing details of clients

• Invoicing clients at start of project

• Responsible for facilitating the delivery of the full project scope as outlined below:

Pre-Project Phase:-

- Assist the relevant key account manager, in conjunction with the analyst, to determine high level scope and resource availability

- Ensure that there is an aligned understanding across the key stakeholders

- Schedule project deliverables taking into consideration availability of staff required for reporting QA

- Ensure all required documentation is in place (signed SOW etc)

- Ensure analysts are given scope prior to commencement of project

- Ensure all logistics are arranged in terms of required access to perform the assessment (internal and external)

Initiation Phase / During Project :-

- Get invoicing details from clients

- Invoice client

- Ensure a proper handover is performed between analysts when working on a project

- Identify and address risks during the project, where required escalate to management

- Check project progress towards meeting its objectives

- Determine the cause of deviations from the plan and taking corrective actions to address deviations

- Mid project feedback

Closure Phase:-

- If required, perform general QA on reports

- Ensure adequate time is allocated to reporting QA

- Send deliverables to client

- Send clients feedback forms

- Set up presentation of results to clients (ensure sales / account manager is at the presentation).