SUMMARY:
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POSITION INFO:
Role Overview
The Project Portfolio Manager is responsible for overseeing end-to-end portfolio management processes across a complex portfolio of initiatives. The role ensures effective governance, delivery oversight, and optimal resource utilisation, while providing leadership with clear, reliable insight to support strategic decision-making.
This is a high-impact role suited to a professional experienced in driving portfolio efficiency and value realisation — balancing capacity, cost, and delivery outcomes to optimise portfolio performance across multiple programmes and initiatives.
Key Responsibilities Portfolio Process Management
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Contribute to portfolio planning, prioritisation, and strategic alignment to ensure coherence across initiatives.
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Support resource allocation and capacity management to ensure optimal utilisation of organisational capability.
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Assist in managing portfolio financials, including budgeting, forecasting, and cost performance tracking.
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Support portfolio governance through structured stage-gate reviews and delivery health assessments, enabled through automation and reporting.
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Coordinate portfolio-level risk, dependency, and benefits realisation tracking.
Portfolio Performance & Insights
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Contribute to the ongoing development and improvement of a portfolio management framework covering delivery health, financial efficiency, and value outcomes.
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Produce consolidated portfolio views and analysis using enterprise tools such as JIRA and Power BI.
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Enable forward-looking assessments to identify delivery constraints, emerging risks, and optimisation opportunities.
Data Analytics & Interpretation
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Translate complex portfolio datasets into clear trends, insights, and KPIs that support planning and execution decisions.
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Apply predictive and diagnostic analytics to assess portfolio maturity, resource utilisation, and benefits realisation.
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Promote a data-driven approach to portfolio performance management by embedding insights into regular governance forums.
Data Quality & Governance
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Establish and maintain strong data quality standards across portfolio management systems.
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Ensure consistency and integrity of data used in delivery, financial, and governance reporting.
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Collaborate with IT and Operations teams to improve the efficiency, reliability, and automation of portfolio data pipelines.
Strategic Stakeholder Engagement
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Act as a trusted partner to senior leaders by translating complex portfolio data into clear, actionable insights.
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Provide portfolio-level recommendations to executive and leadership forums.
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Coach project and PMO teams on portfolio maturity, governance practices, and data-driven decision-making.
Continuous Improvement & Automation
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Streamline portfolio management processes through automation, integration, and standardisation.
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Drive continuous improvement by adopting new tools, methodologies, and performance measurement approaches.
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Champion improvements that enhance portfolio transparency, governance effectiveness, and delivery agility.
Key Success Criteria
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Transparent and effective portfolio management across planning, resourcing, governance, and financial tracking.
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Measurable improvements in delivery efficiency, predictability, and value realisation.
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Increased leadership confidence in portfolio data quality, reporting, and governance.
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Evidence of insights driving improved prioritisation and informed decision-making.
Skills & Competencies
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Advanced proficiency in JIRA, Power BI, Tableau, Excel, and data transformation tools such as SQL or Python.
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Strong understanding of portfolio financial management, resource planning, and benefits tracking.
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Excellent analytical and problem-solving skills, with the ability to connect data to business outcomes.
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Strong communication and visualisation skills for executive-level audiences.
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Comfortable operating in a complex, matrixed environment with multiple stakeholders.
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Continuous improvement mindset with a focus on scalable portfolio practices.
Qualifications & Experience Essential
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4–6 years’ experience in portfolio management, PMO operations, or enterprise project governance.
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Proven experience managing portfolio financials, resource allocation, and delivery performance metrics.
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Experience implementing, operating, or enhancing portfolio management frameworks.
Preferred
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Bachelor’s degree in Business Analytics, Information Systems, Finance, or a related field.
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Certifications such as PMP, PRINCE2, PMI-PBA, or equivalent.
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Experience with enterprise portfolio or PPM tools (e.g. JIRA, Power BI, or similar).
Personal Attributes
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Highly analytical and detail-oriented.
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Confident communicator able to influence senior stakeholders.
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Motivated by quality, consistency, and measurable business impact.
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Self-starter with strong ownership, accountability, and follow-through.
