PMO Manager

SUMMARY:
PMO Manager

POSITION INFO:

Job Title: PMO Manager

Location: Gauteng, Johannesburg Metro, Sandton

Job Type: 12 month contract, expected to work Full-Time hours

Job Duties:

Organisational Project Management Governance

• OPM Governance is defined as the framework, functions, and processes that guide organisational project management activities in order to align portfolios, program, and project management practices to meet organisational strategic and operational goals.
• Disclosure of Information – Ensure that confidential information is managed and distributed as required.
• Decision Making – Establish decision-making processes across portfolios, programs and projects.
• Governance Framework – Development and maintenance of the organisation’s organisational project management frameworks.

Portfolio Management

• Portfolio management involves the centralized management of a portfolio of projects.  It includes identifying, prioritizing, authorizing, managing, and controlling projects, programs, and other related work to achieve specific strategic business objectives
• Benefits Measurement - measuring the benefits that the project achieves for the business.  This is usually in monetary terms but can also be done using some other parameter.
• Resource Planning - high level planning of the overall resource capacity in the organization in order to determine whether sufficient resources are available to perform the selected portfolio of projects.
• Business Case Development - development of business cases to motivate the viability of projects.

Project/Program Management

• Project Management is the service that is rendered by the PMO to the organization to manage projects.
• Project Initiation – initiation of new projects according the principles defined in the PMBOK® and as defined the organisation’s Project Management Methodology.
• Project Planning – project planning according the principles defined in the PMBOK® and as defined the organisation’s Project Management Methodology.
• Project Execution – project execution according the principles defined in the PMBOK® and as defined the organisation’s Project Management Methodology.
• Project Monitoring and Control – project monitoring and control according the principles defined in the PMBOK® and as defined the organisation’s Project Management Methodology.
• Project Closure – project closure according the principles defined in the PMBOK® and as defined the organisation’s Project Management Methodology.
• Programme Integration – integration of the interdependencies between programmes.

Software Systems

• The PMO is the owner of all the project management support systems in the organization.  This includes project scheduling software, enterprise project management systems, project selection and analysis systems, and project reporting systems.  The PMO will not provide technical support for software but will provide functional support.
• Enterprise Project Management Information Systems - support for the selected PMIS system, such as PPO, Project Online.
• Portfolio Management Tool - support for any portfolio management software that may be used for project selection and scoring.
• Scheduling Tool - for the selected scheduling software, such as MS Project, Primavera.
• Reporting Tool - support for reporting software such as dashboards, monthly reports etc.  This includes the development of new reports and modification of existing reports.
• Document Management System - support for the selected document management system, such as Aconex, ProjectWise, SharePoint.
• Risk Management System - support for the selected risk management system, such as CURA, SAP GRM, MS Excel.

Project Support

• Project Support involves any project related support that the PMO provides to projects or project managers.  The vendors are expected to generate project documentation (project plans, minutes of meetings, progress reports etc.) according to the Lonmin requirements.
• Project Administration - setting up meetings, taking minutes, venues, workshops, facilities.
• Configuration Management - keeping records of all documentation that is related to projects.
• Progress Reporting - consolidation of project progress reports across all projects.  Project managers will still be responsible for weekly progress reporting.
• Resource Pool Management - management of the organisation’s resource pool to ensure correct resource assignments, resolving resource conflicts, and recommendations on the appointment of new resources.
• Knowledge Management - maintaining a “lessons learned” database of completed projects, making lessons learned information available to the project managers for reference purposes.
• Project Manager Conformance Review – reviews of the conformance of project managers to the set standards i.e., methodology and policies and procedures.

Required Qualifications:

• Bachelor's degree in a relevant field
• Project Management Professional (PMP) certification
• Proven experience in project management and leading project teams
• Strong understanding of project management methodologies and tools
• Excellent communication and interpersonal skills

Experience:

• 10 years proven experience in project management and leading project teams