PAYROLL OFFICER

PAYROLL OFFICER

The person will be responsible to manage and maintain proper flow and recording of employee related personal and remuneration information to ensure accurate payments of salaries and benefits, and reporting on People Support activities and information.  This role will also be responsible to manage and leverage human resource information and systems (HRIS) solutions in support of the business objectives.

Payroll Maintenance & Administration

Accurate, timeous and consistent end to end processing of company payroll (monthly salaries, annual increases and bonuses)

Maintenance of payroll system and leave administration system

Processing and administration of all additional pay related allowances (i.e. standby allowance, shift allowance, subsidised meals etc)

Responsible for accurate and compliant payroll system setup

Update and Maintain details pertaining to new employees and current employees

Manage and maintain staff movement and change process to ensure business compliance

Manage the monthly reconciliation and submission of statutory returns

Manage the monthly reconciliation of Benefits deductions, payments to 3rd Party service Providers, Earnings and all other salary related transactions

Co-ordinate the timeous processing and distribution of Payslips monthly

Timeous handling and resolution of Payroll queries

Onboarding of New Employees

Coordinate and facilitate Employee benefits Orientation

Coordinate the collation of all documentation for new employees as per Legislative requirements

Co-ordinate Employee benefits registration with 3rd party service providers

Benefit Administration

Communicate and liaise with 3rd party service providers all change requests impacting Medical Aid and Provident Fund memberships

Timeous handling and resolution of Employee benefits queries

Manage and maintain all records maintenance pertaining to employee benefits

Manage the Maternity Benefits Process

Manage the administration of the Provident Fund and Group Life

Adding and removing members from Provident Fund, Group Life and Medical Aid/ Primary Care

Providing employees with all necessary information on Employee Benefits

Assisting employees in submitting claims to the various benefit administrators

Educating and training employees and management on employee benefits and how it works

Maintain SAGE PEOPLE 300 with correct Benefits Linking

HR Information Systems & Reporting

Capture, process and maintain employee data timeously and effectively on Sage People 300

Administer and maintain Sage People 300 systems in accordance with system requirements, standards and setup

Maintain the different modules on Sage People 300 accurately and on a regular basis to ensure data integrity

Update and maintain electronic employee files

Update and maintain the Job Grading on Sage and ensure it is linked correctly

Represent the Payroll team when integration of new systems into Sage is planned to ensure the correct transfer of information

Prepare and run HR reports on a monthly basis or as requested

Update and publish Company Organograms on a monthly basis or as and when requested

Provide training to users on the HRIS system when required

Accurate and timeous delivery of ad hoc, monthly and annual HR Reports – Costing Report, Variance Report, Leave Provision Report

Staff Card payment recons

Investigate and implement more efficient ways of working with the system and ensure 100% utilization of all functionality.

System Administration & Support

Manage and Maintain employee contracts

Manage and Maintain Employee Filing system

Administration of all employee information and records

Provide effective HRIS administration support to Head: HR and for the development and implementation of HR projects

Complete and submit al legislative documents accurately and timeously

Provide support to users by handling all HRIS related queries

Exit Process & Procedure

Timeous processing of terminations on records and systems

Employment Equity Compliance

Provide People Support Manager with EE reports and data on a monthly and annual basis

Capture EE compliance for all employees on the system (OFO codes, EE Skill level, race, gender, disability, etc.)

Manage and maintain the EE module on the HRIS system and ensure that all data is correct

Policies & Procedures

Provide input into the Payroll and HRIS Policy and procedure

Implement and monitor the consistent application of the Payroll and HRIS Policy and Procedure

Service Delivery

Build and maintain relationships with employees, Management and the wider HR team

Maintain high Payroll and HRIS service levels to support business

Tax

Validation and Submission of Mid-Year and Year End employee tax returns.

EMP501 recons

Requirements:  

Experience

5 years'''' Payroll experience

Experience within a Financial Services/ Contact Centre environment is advantageous

Experience on Sage and Sage People 300 advantageous

Qualification

Grade 12

Degree in Social Sciences/ Human Resource Management/ Industrial Psychology

Functional Knowledge and Skills

Knowledge and experience in payroll (SAGE) and HR Information systems (SAGE People 300, ESS) processing

Knowledge and experience of PAYE and statutory compliance and understanding of employee benefits

Knowledge and experience of payroll reconciliation processes

Knowledge of Labour Legislation, specifically Skills Development, Employment Equity and BCEA, and Tax regulations as it relates to remuneration practices

SALARY: R35 000 PER MONTH

Should you fit the profile please email