PAYROLL ADMINISTRATOR

• To ensure that payroll information is always correct and checked before being processed

• Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
• Communicate payroll deadlines, policies and procedures
• Process adjustments on the Payroll system
• Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
• Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
• Load invoices on SAGEX3 with adequate reconciliations to the payroll system
• Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
• Maintain adequate record-keeping and support for transactions recorded on the Payroll system
• Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
• Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
• Generate and release employee IRP5’s and payslips
• Administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
• Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
• Prepare information for the internal and external auditors
• Primary liaisons with the PaySpace consultants in respect of the Payroll system
• Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
• Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
• Assist with all staff related queries on a daily basis

• Monthly maternity leave salary calculations

People

• Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries

• Work effectively in a team