PAYROLL ADMINISTRATOR

Recruiter:

HR Genie

Job Ref:

H6725 EG PAY

Date posted:

Tuesday, October 21, 2025

Location:

Pretoria, South Africa

Salary:

Market related

SUMMARY:
To fully carry out the payroll function.

POSITION INFO:

POSITION IMMEDIATELY AVAILABLE

Our client with a National footprint is looking for a candidate that can fulfill the following:

Formal Education:

Degree or Diploma in payroll administration or an equivalent certificate

Experience:

6-8years experience in payroll administration

Knowledge:

Labour Legislation impacting on payroll
Payroll calculations
SARS requirements including tax directives
PaySpace would be an advantage
Proficiency in the following: Excel, Word, and PowerPoint

Duties:

Philosophy
- To ensure that payroll information is always correct and checked before being processed
Processes:
- Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
- Communicate payroll deadlines, policies and procedures
- Process adjustments on the Payroll system
- Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
- Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
- Load invoices on SAGEX3 with adequate reconciliations to the payroll system
- Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
- Maintain adequate record-keeping and support for transactions recorded on the Payroll system
- Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
- Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
- Generate and release employee IRP5’s and payslips
- Administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
- Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
- Prepare information for the internal and external auditors
- Primary liaisons with the PaySpace consultants in respect of the Payroll system
- Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
- Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
- Assist with all staff related queries on a daily basis
- Monthly maternity leave salary calculations
People
- Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries
- Work effectively in a team

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