SUMMARY:
An established and busy organisation is seeking a reliable, accurate and experienced PASTEL - DEBTORS & CREDITORS CLERK to join its finance team on a permanent basis in Newcastle.
POSITION INFO:
Title: PASTEL - DEBTORS & CREDITORS CLERK
Area: Newcastle
Industry: Business Services with Operations Support
Ref No.: TRG 2538
Salary: Market related TCTC available/negotiable
Start Date: As soon as possible
Type: Permanent
Special Instructions: Candidates must have recent/current hands-on experience in a Debtors & Creditors / Accounts Receivable & Payable role.
An established and busy organisation is seeking a reliable, accurate and experienced PASTEL - DEBTORS & CREDITORS CLERK to join its finance team on a permanent basis in Newcastle.
- The successful candidate will be responsible for the effective administration and maintenance of high-volume accounts receivable and accounts payable functions, ensuring that financial transactions, account reconciliations, allocations, payments and supporting documentation are processed accurately and within required deadlines.
- This is a hands-on finance administration position suited to an individual who can hit the ground running, work independently and maintain a high level of accuracy in a busy, deadline-driven environment.
DUTIES & RESPONSIBILITIES:
- Full administration and processing of debtors / accounts receivable transactions.
- Full administration and processing of creditors / accounts payable transactions.
- Capturing and processing invoices, credit notes, receipts and payments accurately.
- Processing and allocation of customer receipts and supplier payments.
- Preparing and processing customer and supplier account reconciliations.
- Following up on outstanding debtor accounts and assisting with collection administration.
- Monitoring outstanding balances, payment activity and account discrepancies.
- Processing supplier invoices and ensuring supporting documentation is complete.
- Checking invoices, statements and supporting documentation for accuracy.
- Reconciling supplier statements and resolving discrepancies.
- Maintaining accurate and up-to-date customer and supplier account records.
- Assisting with monthly processing and financial administration.
- Capturing financial information accurately on Pastel / accounting systems.
- Preparing Excel-based schedules, reconciliations and financial administration reports.
- Filing and maintaining financial documentation in accordance with company procedures.
- Assisting with general finance administration as required.
- Liaising professionally with customers, suppliers and internal departments regarding account queries.
- Maintaining strict confidentiality regarding financial and company information.
- Ensuring all assigned duties are completed accurately and within required deadlines.
- Identifying account discrepancies, errors or irregularities and bringing these to management''s attention.
- Supporting the Finance Department with additional accounting administration when required.
EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:
- Matric / Grade 12 essential.
- Relevant tertiary qualification, certificate or training in Debtors, Creditors, Accounts Payable, Accounts Receivable, Bookkeeping, Accounting or a related field will be advantageous.
- Recent/current hands-on experience in a Debtors & Creditors Clerk, Accounts Payable / Receivable Clerk or similar finance administration position essential.
- Strong practical experience working with accounting software, specifically Pastel, essential.
- Strong MS Excel skills essential.
- Experience working within a high-volume debtors and creditors environment highly advantageous.
- Practical understanding of debtors, creditors, reconciliations, allocations, invoices and payments.
- Experience with account queries, statement reconciliations and outstanding account follow-ups.
- Proficiency in MS Outlook, Word and Excel.
- Strong numerical and administrative ability.
- Ability to work accurately with large volumes of financial information.
- Ability to work independently while contributing effectively within a finance team.
- Must be able to work under pressure and meet strict deadlines.
- High level of attention to detail and accuracy.
- Strong integrity and ability to maintain confidentiality.
- Stable employment history and a demonstrated commitment to previous positions preferred.
- Traceable & contactable references.
- Local residency or relocation to Newcastle required.
- Submit CV (Word / PDF) to therecruitmentguy @ outlook .com , Ref # (TRG 2538).
SKILLS REQUIRED:
- Debtors / Accounts Receivable Administration
- Creditors / Accounts Payable Administration
- Pastel Accounting Software
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Account Reconciliations
- Invoice Processing
- Payment & Receipt Allocations
- Financial Data Capturing
- Numerical Accuracy
- Administrative Organisation
- Attention to Detail
- Deadline Management
- Problem Solving
- Confidentiality & Integrity
- Ability to Work Under Pressure
- High-Volume Processing
- Communication & Interpersonal Skills
APPLICATION INSTRUCTIONS
- Only applications from suitably experienced candidates who meet the requirements of this vacancy will be considered.
- Interested candidates must submit their updated CV (Word / PDF) via email to therecruitmentguy @ outlook .com , quoting the correct Ref. Number (TRG 2538) in the subject line.
Please attach all relevant supporting documentation, including (where applicable):
- Tertiary and secondary qualifications
- Professional memberships and/or partnerships
- Trade, training, and/or in-house certificates
- Relevant operating, vehicle, hardware, or equipment licences
- Previous employment references with contactable details
- Correspondence will be limited to shortlisted candidates who meet the minimum requirements.
- If you do not receive feedback within three (3) weeks of submitting your application, please consider your application unsuccessful.
The Recruitment Guy (Pty) Ltd South Africa
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