PA to MD - Heriotdale

SUMMARY:
Our client, based in Heriotdale, Johannesburg is seeking to employ a Temporary Executive Personal Assistant to the Managing Director to provide high-level maternity-cover support within a professional executive environment.

Exciting Opportunity:
Join a high-trust executive environment where your organisational ability, discretion and proactive approach will make an immediate impact. This is an excellent opportunity for a mature, composed and highly professional Executive PA who enjoys focused, one-on-one executive support and is confident managing both professional and personal responsibilities.

Contract Period: 1 October 2026 – 31 May 2027

POSITION INFO:
Requirements:

• 2–5 years' relevant experience as a Personal Assistant, Executive Personal Assistant or in a comparable high-level support role.
• Strong administrative and organisational abilities.
• Excellent spoken and written English.
• An exceptionally professional telephone manner.
• Clear, articulate and measured communication skills.
• Strong computer literacy and the ability to learn new systems quickly.
• Excellent diary management, scheduling and time-management skills.
• Exceptional attention to detail.
• Proven ability to handle highly confidential and sensitive information.
• Ability to prioritise rapidly when circumstances change.
• Calm, productive and composed under pressure.
• Exceptionally punctual and dependable.
• Naturally discreet, professional and respectful.
• Comfortable working independently for extended periods.
• Highly focused and organised, with minimal need for constant supervision.
• Strong initiative and the ability to anticipate requirements.
• Resourceful and capable of resolving minor issues independently.
• Emotionally mature and receptive to clear, direct feedback.
• Flexible and adaptable when priorities or arrangements change unexpectedly.
• Respectful of professional boundaries and hierarchy.
• Professional, polished and well-presented at all times.
• Comfortable supporting both professional and personal requirements.
• Respectful and sensitive towards religious and dietary requirements.
• Existing knowledge or experience with kosher requirements and Jewish religious observances will be a significant advantage.
• Must be comfortable working in a smoke-free professional environment.
• Must be available and committed to the full fixed-term contract period.

• Provide comprehensive day-to-day administrative and personal support to the Managing Director.
• Manage a complex executive diary, appointments, meetings and scheduling requirements.
• Coordinate internal and external meetings and ensure the MD is appropriately prepared.
• Manage correspondence, documentation, filing and confidential information.
• Prepare documents, schedules, meeting packs, reports and other administrative material.
• Screen, prioritise and appropriately manage incoming communications.
• Maintain accurate records and effective follow-up systems.
• Coordinate travel arrangements, reservations, itineraries and related requirements.
• Monitor deadlines and proactively follow up on outstanding matters.
• Liaise professionally with senior management, employees, clients, suppliers and other stakeholders.
• Assist with the coordination of personal and family appointments and commitments.
• Incorporate family obligations and important personal commitments into diary planning.
• Assist with reservations, arrangements, purchases, appointments and other reasonable personal requirements.
• Handle personal and family-related information with absolute discretion and confidentiality.
• Develop an understanding of the MD's preferences, routines and priorities.
• Anticipate scheduling conflicts and requirements before they become problems.
• Ensure religious observances and commitments are considered when planning the diary.
• Assist with arrangements involving kosher catering, meals or venues where required.
• Confirm that dietary requirements are communicated when arranging meetings, events or travel.
• Adapt quickly when priorities change or urgent requirements arise.
• Resolve routine matters independently while exercising sound judgement regarding what requires the MD's attention.
• Provide discreet, professional and dependable support across both professional and personal matters.