Outwork Admin Assistant

SUMMARY:

Outwork Admin Assistant

Job Overview

POSITION INFO:

Key Responsibilities

• Monitor incoming orders and coordinate outwork requirements
• Prepare delivery notes, purchase orders, and supplier instructions
• Communicate artwork and job specifications to suppliers and printers
• Track strike-offs/seal blocks and manage follow-ups
• Update production status and maintain accurate job folders

• Arrange and track wash testing submissions and returns
• Coordinate sending/receiving of panels with suppliers and testing facilities
• Capture and upload reports onto the system
• Ensure all testing milestones are tracked and completed

• Match delivery notes, cut figures, and invoice quantities
• Complete GRVs and reconciliations
• Ensure AQL compliance prior to payment processing
• Assist with weekly invoice verification and tracking

Requirements

• Previous administrative experience (manufacturing/production environment advantageous)
• Strong attention to detail and accuracy
• Excellent coordination and follow-up skills
• Ability to manage multiple deadlines in a fast-paced environment
• Proficient in MS Office (Excel, Outlook, Word)
• Experience with production/order systems advantageous

How to Apply