Ops and Administration Support - Mandarin Speaking

SUMMARY:
Coordinating all admin activities. Making decisions to improve general office Administration, handling and managing different aspects of the office from Admin support, accounts, Visitors support, Security, accommodation management. Innovative solutions in resolving challenges through process improvements to increase efficiency and ensure the office operates smoothly and efficiently.

POSITION INFO:
Implementing administrative improvements as directed in order to improve operational effectiveness and efficiency

• Manage the office facilities to ensure they remain safe, secured and well maintained
• Oversee the maintenance and repair work: Office and company guest houses
• Maintain office services by organizing office operations and procedures; maintaining effective record/filling systems; reviewing office supply requisitions and monitoring clerical functions
• Plan for or coordinate office services, such as equipment’s or office supplies
• Front office management, reception of VIP’s and coordinating dining arrangements
• Attend meetings and coordinate minutes
• Coordinate activities with other personnel or work with other units or departments.
• Assist with recruitment process for new positions i.e. posting job ads, CV review process and interviews

• Bachelor’s degree in business administration or a related field may be preferred.
• 5+ year’s increasing responsible role in administration or business operations
• Additional certifications or licenses may be a plus.
• Ability to analyze information and develop effective solutions.
• Strong planning, critical thinking, problem-solving, and task and time management skills.
• Excellent interpersonal, leadership, coaching, and verbal and written communication skills.
• Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
• Technical skills (Added advantage)
• Proficient in Excel
• Strong reporting skills
• Knowledge of cash management principles and/or procedures.
• Ability to read, sort, check, count, and verify numbers.
• Competency in MS Office, databases and Hands-on experience with spreadsheets
• Accuracy and attention to detail
• Well-organized and able to manage multiple tasks effectively
• Strong verbal and written communication skills
• Excellent interpersonal and relationship-building skills
• Ability to mobilize resources to achieve deliverables
• Ability to handle pressure and meet deadlines
• Must be a team player and have the ability to multi-task
• Detail oriented
• Strong organizational skills
• Interpersonal and team building skills
• Organized with time management skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.