Team Assistant (6 Months Contract)

SUMMARY:
A team assistant plays a pivotal role in supporting the smooth functioning of a team or department within an organization. They handle a variety of administrative tasks, ensuring that operations run efficiently. This can include managing schedules, organizing meetings, handling correspondence, and maintaining records. Additionally, they may assist with basic accounting, help with project coordination, and provide general office support.
As a team assistant, you'll be the backbone of the team, providing crucial administrative support that allows your colleagues to focus on their core responsibilities.

Requirements: 

• National senior certificate and a recognized diploma or related qualification in Secretarial and/or Office Administration or related field.
• A minimum of 2 - 3 years’ experience in an administrative support role. 
• Experience in the public sector will be an advantage. 

POSITION INFO:
Roles and Responsibilities:

• Prepare travel budget requirements, confirm availability of funds to operate within budget limit and ensure inclusion in the office budge
• Organise and maintain own and common business unit areas
• Facilitate and administer telephonic communication including answering, screening processing of incoming calls, and placing, connecting and record-keeping of outgoing calls
• Assist with the preparation and finalisation of documents including Taking and/or transcribing dictation and notes and/or sourcing, obtaining and/or downloading documents as requested (from internet and/or other sources)
• Administer meeting arrangements including confirming meeting arrangements including meeting rooms, parking, presentation aids, and catering and refreshments where required

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