Operations Assistant

SUMMARY:
Exciting opportunity for an experienced Operations Assistant with hands on Customs experience in Walvis Bay

POSITION INFO:
Minimum Requirements:

1. Grade 12 / Matric
2. Higher Diploma or Degree in Logistics/ Customs/Freight
3. +-1 years’ experience - preferred
4. Ability to work after hours if and when needed 
5. Knowledge of Namibian Customs - SAD500, TIN, Release Process

Duties and Responsibilities:

• Support Logistics Controllers with compiling and submitting SAD 500 forms and TIN landing/shipping paperwork
• Check all customs and shipping documents to ensure they are correct and fully completed before sending them off
• Handle the preparation, submission, and follow-up of customs files until the final release is issued
• Coordinate with NAMRA, NAB, DVS, Namport, and other regulatory bodies regarding inspections, clearances, and necessary approvals
• Provide transporters with release documents required for cargo pick-up and delivery.
• Organise and oversee inspections from DVS, NAB, LLPB, NAMRA, and other agencies when needed
• Keep consistent communication with clearing teams, drivers, and relevant authorities to maintain an efficient cargo movement process
• Monitor all file references, release numbers, and scheduled inspection dates
• Organise and store all documentation - both electronically and in hard copy - according to company standards
• Give Logistics Controllers daily updates on the status of ongoing shipments
• Carry out port and customs-related tasks when required
• Protect and manage company documents and permits responsibly at all times
• Uphold a professional image when dealing with external parties on behalf of the company

 
 
PLEASE NOTE:  Thank you for your interest in this position, we will review and be in touch if you are suitable.
 
Due to the amount of applications we receive for each position, we are unable to respond to each one individually. Please accept your application as unsuccessful if you had no feedback within 7 days of applying. Your CV will remain on our database and we will be in touch for other suitable positions.
 
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