Operations Administrator

SUMMARY:
The purpose of this role is to manage the end-to-end operations and administrative requirements for all scheduled events.

POSITION INFO:

Operations Administrator
Join a dynamic team in the fast-paced events sector, bridging the gap between live event execution and backend administrative accuracy.
Johannesburg. Salary: R15,000 – R25,000 per month (Negotiable based on experience and the right fit).

About Our Client
The company operates within the events sector, specifically focusing on event bars. They manage high-end events and maintain a premium image and operational standards.

The Role: Operations Administrator
The purpose of this role is to manage the end-to-end operations and administrative requirements for all scheduled events. It exists to ensure 100% oversight of inventory by bridging the gap between physical event execution and digital data integrity. The main focus areas include stock reconciliation, resource coordination, and ensuring high-quality service delivery.

Key Responsibilities

• Capture written stock sheets into detailed Excel reconciliations to ensure 100% oversight of inventory.

• Manage the end-to-end operations and administrative requirements for all scheduled events.

• Coordinate third-party suppliers, production timelines, and comprehensive staff rosters.

• Produce precise stock and consumption reports post-event to analyze usage and efficiency.

• Deliver events on time and exceed client expectations to maintain and grow long-term professional relationships.

• Ensure high-quality service delivery on-site and uphold the company’s premium image and operational standards.

About You

• Advanced proficiency in Microsoft Excel is mandatory for complex data entry and reconciliation tasks.

• Proven experience in managing logistics, timelines, and documentation within a high-pressure environment.

• Ability to translate physical stock counts into accurate digital reports.

• Strong interpersonal skills for managing diverse teams of staff and suppliers.

• Meticulous nature with a zero-error mindset regarding data and stock sheets.

• Hardworking approach with a willingness to engage in operational work and desk work.

• Reliable and able to meet strict event deadlines independently.

• Flexible and willing to work weekends to align with event schedules.