Office Manager

Recruiter:

Career Circuit

Job Ref:

OM-PMB

Date posted:

Tuesday, November 25, 2025

Location:

pietermaritzburg, KwaZulu-Natal, South Africa

Salary:

Market Related

SUMMARY:
Office Manager with 8-10 years experience

POSITION INFO:

Oversee day-to-day office operations to ensure the environment runs smoothly, efficiently, and professionally.
Provide executive and administrative support, including diary management, meeting coordination, travel arrangements, and general Personal Assistant duties.
Manage office systems and processes, maintaining accurate records, filing structures, databases, and documentation.
Monitor and maintain office supplies, equipment, and service providers, ensuring cost-effective and timely procurement.
Coordinate internal communication, ensuring information flows effectively between staff, leadership, and relevant stakeholders.
Prepare reports, spreadsheets, and documentation with a high level of accuracy, including work in Pastel and other office software.
Support financial administration, such as processing invoices, reconciling statements, maintaining financial records, and assisting with basic bookkeeping tasks.
Assist with customer or client queries, resolving issues in a calm, professional, and solutions-driven manner.

Candidate Requirements:

Previous Personal Assistant experience.
Meticulous and accurate, with a strong eye for detail and commitment to high-quality work.
Highly organized and detail-oriented, capable of managing multiple tasks and deadlines effectively.
Independent and self-motivated, yet able to collaborate effectively within a team environment.
Calm, professional, and solution-driven, even in challenging circumstances.
Strong interpersonal communicator, able to build trust with staff, customers, and leadership.
Proficient in Pastel and fully computer literate across general office software and digital systems.
Experienced in HR administration, including documentation, onboarding, and staff support.
Brings 8–10 years of administrative experience, demonstrating reliability, maturity, and professional competence.
Holds a valid driver’s license, with the ability to travel when required.

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