Office Coordinator

SUMMARY:
Our client is looking for a proactive and well-organized Office Coordinator to manage the front offi

POSITION INFO:

Our client is looking for a proactive and well-organized Office Coordinator to manage the front office and ensure smooth daily operations at their Johannesburg office. The ideal candidate will be the first point of contact for visitors and staff, providing exceptional administrative support and maintaining an efficient, professional, and welcoming work environment.

Responsibilities

• Greet and welcome visitors, ensuring a professional and friendly front desk experience

• Manage incoming calls by answering, screening, and redirecting as needed

• Maintain a clean, organized, and presentable reception area

• Oversee contractors, maintenance teams, and cleaning staff

• Handle front-desk tasks such as distributing correspondence and managing deliveries

• Coordinate internal office events and activities

• Manage boardroom bookings and ensure maintenance

• Monitor and restock kitchen and refreshment supplies (tea, coffee, water, cleaning items)

• Execute general administrative tasks including printing, laminating, and filing

• Coordinate weekly courier dispatches to stores and monthly document collections

• Maintain and control office supply inventory (stationery, toner, groceries)

• Track and manage stock for office supplies, marketing materials, and assets

• Provide general support to staff and assist with ad hoc administrative tasks as needed

Key Skills

• Exceptional verbal and written communication

• Strong organizational and time management skills

• Ability to work independently and take initiative

• Detail-oriented and deadline-driven

• Creative problem-solving and a resourceful approach

• Effective relationship and solution management

• Team player with a professional appearance and attitude

• Proficiency in Microsoft Office Suite

• Previous experience as a Receptionist, Front Office Representative, or in a similar administrative role

• Demonstrated ability to manage responsibilities without supervision

Qualifications

• Grade 12 Certificate