Office Administrator/ Receptionist

SUMMARY:
A vacancy for an Office Administrator/Receptionist has become available in the Pretoria office. Applications are invited from suitably qualified candidates to fill the vacancy. The candidate will report the SBU Partner.

POSITION INFO:

Experience and Skills

The candidate must:

• Have Matric / Grade 12.
• A diploma would be advantageous.
• Have a minimum of 2 years’ experience in the office administration field. 
• Have experience in the implementation of ISO 9001:2015.
• Have communication skills, oral and written, which demonstrate a professional, customer-focused approach to completing assignments and representing the Company.
• Understand and follow Company policies and procedures.
• Takes initiative by using modern day apps.
• Have the ability to work independently with minimum supervision but also able to work in a team environment.
• Have excellent organisational skills, tact, diplomacy, and the ability to maintain discretion and confidentiality in sensitive matters and display excellent judgment.
• Be proficient in MS Office 365/Outlook/MS Access.
• Have a valid driver’s licence.
• Have an available and reliable vehicle for business use at all times. 

Duties and Responsibilities

The candidate’s duties and responsibilities are:

• Managing the switchboard, front desk, and reception area.
• Screen telephone calls, enquiries and requests and handle them when appropriate.
• Meet and greet visitors at all levels of seniority.
• Liaising with clients both face to face and telephonically in a professional manner.
• General office administration as required.
• Register suppliers on the SRK database.
• Stocktaking and ordering of groceries/stationary.
• Ensuring the printers are at all times in an operational condition.
• Assisting with Courier arrangements for the office.
• Coordinate external meeting attendees.
• Travel arrangements.
• Office administration which includes creating requisitions for orders, invoicing and assistance with financial reporting.
• Liaison with the supporting departments of SRK Head Office.
• Quality control and formatting of reports.
• ISO related filing, auditing, reporting and close-out of projects.
• Provide ISO related training and support to project managers.
• Ad-hoc delivery/collection of items.
• Assist with the arrangement of meetings and ensure venues are prepared for meetings.
• Assist with tender and proposal compilations.

SRK reserves the right not to make an appointment. Submissions from underqualified or overqualified applicants may not receive a response. Applicants not receiving a response within 15 days once the vacancy has closed, should deem their applications to have been unsuccessful. 

NB! This job is now closed. You can apply for other jobs by uploading your CV.