Office Administrator

Introduction:
An innovative medical software and technology company located in Pretoria is looking to employ an organised Office Administrator with 2 years prior experience within a similar role to become part of their team.

Job purpose:
• Manage office facilities and ensure a safe and effective working environment in the Hearing Hub.

REQUIREMENTS
Minimum education (essential):
• National Senior Certificate

Minimum education (desirable):
• Diploma in Hospitality Management or Office Administration

Minimum applicable experience (years):
• 2 years

Required nature of experience:
• Office Administration
• Procurement of office equipment, consumables
• Catering
• Supplier liaison
• Facility management
• Housekeeping
• Hospitality background would be beneficial
• Health and Safety

Skills and Knowledge (essential):
• Computer literate
• Dealing with upset individuals
• Respond to employee problems or complaints

Other:
• Own transport would be required.
• All travel for business purposes will be claimed back from the company.
• Working hours: 11:00 - 20:00. Monday-Friday.

COMPETENCIES
Essential Competencies:
• Showing Composure
• Thinking Positively
• Valuing Individuals
• Meeting Timescales
• Checking Things
• Managing Tasks
• Producing Output
• Taking Action

Important Competencies:
• Examining Information
• Developing Expertise
• Adopting Practical Approaches
• Generating Ideas
• Interacting with People
• Establishing Rapport
• Articulating Information
• Making Decisions
• Embracing Change
• Inviting Feedback
• Understanding People
• Upholding Standards

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Office Support 25%
• Order and purchase consumables in line with budget.
• Order stationary as required in line with budget.
• Keep slips and invoices of all purchases and provide it to the Office Manager.
• Receive and manage Hearing Hub office orders and deliveries.
• Assist with the onboarding and off-boarding process in the Hearing Hub.
• Stand-in for Office Manager when absent or on leave.

Housekeeping 20%
• Oversee duties of Office Housekeeper
• Ensure that Office Housekeeper’s duties are completed in their absence.
• Ensure that the Hearing Hub is clean and neat at all times.
• Organize cleaning cupboards and closets.
• Ensure that all Company health and safety policies are adhered to (incl Covid policies).
• Report Housekeeping tasks that are not completed or fulfilled.

Team Culture and Function Coordination 25%
• Organize internal staff functions (birthdays, socials and year end functions).
• Organize and purchase staff incentives.
• Ensure new Hearing Hub employees are welcomed.
• Arrange gifts for various occasions as requested by management.
• Ensure that catering and refreshments are provided and set up.

Facility Coordination 30%
• Liaise with the office manager and landlord regarding maintenance.
• Arrange maintenance as required and communicate with Office Manager.
• Be proactive in managing facility and assets.
• Ensure that office assets are maintained.
• Ensure that the office is clean, tidy and hygienic.
• Manage the aesthetics of the office.
• Request and manage access tags and parking bays.
• Correspond with armed response as required.
• Maintain asset register for office furniture and assets in the Hearing Hub.

Salary offered:
R 14 000 CTC