Office Administrator

SUMMARY:
Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.

POSITION INFO:

Office Administrator

Area: Bedfordview

Salary: R12500 p/m to be reviewed after probation

Duties:

• Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
• Manages the daily operations of information systems.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings, and meetings and travel.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Drafts and implements operational and human resource policies and practices to ensure quality services.
• Assists with human resource management as needed.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Superior written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or other similar software program.
• Ability to maintain confidential records.

Education and Experience:

• Matric
• Diploma in Human Resources, Business Administration, Finance or related field required.
• At least five years of experience

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